Education Office Operations Supervisor

University of Houston System; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Houston System is seeking an Office Supervisor to provide high-level office support and supervise staff within the Dean of Education. The role involves coordinating purchasing activities, managing budget data, and ensuring audit-ready financial processes in CEP programs.

Responsibilities include supervising staff, guiding performance, and training temporary and student workers, while handling confidential information with integrity across multiple deadlines.

Qualifications

• High School Diploma or GED is required.
• Minimum of five years of office support experience.

Responsibilities

• Coordinates supply orders, vendor payments, and PCard. Produces accurate financial records and ensures adherence to University purchasing guidelines.
• Processes POIs, ePARs, payroll changes, and reconciles PCard transactions for CEP programs. Ensures accuracy and compliance, resulting in timely financial processing that supports program operations and audit readiness.
• Resolves issues and answers inquiries regarding policies and procedures.
• Provides supervision of staff, including defining job duties, overseeing employee performance, providing guidance and support, and communicating organizational needs in accordance with the University's objectives, policies, and applicable laws.
• Trains office support staff, temporary employees, and student workers.
• Tracks expenditures, monitors accounts, and prepares budget reports for CEP leadership. Provides reliable data to guide decision-making, resource allocation, and grant management, and performs other duties as assigned.

Skills

Supervisory skills

Budget management

Multitasking

Communication

Confidentiality

Office administration

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office 365

Job description

The University of Houston System is seeking an Office Supervisor to provide high-level office support and supervise staff within the Dean of Education. The role involves coordinating purchasing activities, managing budget data, and ensuring audit-ready financial processes in CEP programs.

Responsibilities include supervising staff, guiding performance, and training temporary and student workers, while handling confidential information with integrity across multiple deadlines.