Editorial Operations Admin & Contracts Specialist

Dow Jones & Co.; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Commuter Transit Program

Job summary

Dow Jones & Co. is seeking a New York-based administrative assistant to support the Wall Street Journal Opinion team. The role focuses on clerical tasks, invoice processing, and freelance contract management to keep daily operations running smoothly.

The position requires extensive administrative experience, strong communication, and the ability to work with VIP guests. This is a full-time in-office role in NYC with competitive benefits.

Qualifications

• 7+ years of proven administrative experience.
• Undergraduate degree and/or equivalent work experience preferred.
• Familiarity with WSJ Opinion is a plus.
• Knowledge of current events and strong organizational skills.
• Excellent verbal and written communication.
• Ability to prioritize, manage time, and work independently.
• Familiarity with video conferencing tools.
• Ability to interact professionally with VIP guests.

Responsibilities

• Assist Business Manager with office administration and basic business operations for Opinion.
• Support Editorial Features and Free Expression teams with invoice and contract management, POs, correspondence, calendar management, travel booking, and expense reports.
• Track freelance contributions for monthly and yearly financial reports.
• Onboard freelance contributors' payment information and compliance forms.
• Process freelance payments and invoices in SAP.
• Manage freelance contracts using Adobe Sign.
• Sort and deliver mail, review copies for the Books team, and ship review copies to contributors.
• Coordinate with IT to resolve technology issues for editors and writers.
• Collaborate with team members to maintain smooth office operations and cover time off.

Skills

Administrative experience

Attention to detail

Communication skills

Time management

Teamwork

VIP communication

Video conferencing

Education

Undergraduate degree

Tools

Concur

Excel

SAP

Zoom

G-Suite

Adobe Sign

Job description

Dow Jones & Co. is seeking a New York-based administrative assistant to support the Wall Street Journal Opinion team. The role focuses on clerical tasks, invoice processing, and freelance contract management to keep daily operations running smoothly.

The position requires extensive administrative experience, strong communication, and the ability to work with VIP guests. This is a full-time in-office role in NYC with competitive benefits.