Administrative Assistant, Opinion

Storyful; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Commuter Transit Program

Job summary

Dow Jones’ Editorial team in New York seeks a seasoned Administrative Assistant to support the Opinion section. You will work with the Editorial Features and Free Expression teams, handling invoices, contracts, and travel, while ensuring smooth daily operations within the NY office.

The role requires 7+ years of administrative experience, a bachelor’s degree or equivalent, and strong communication, teamwork and time-management skills.

Qualifications

• 7+ years of proven administrative experience.
• Undergraduate degree or equivalent work experience preferred.
• Familiarity with WSJ Opinion is a plus.
• Knowledge of current events and strong teamwork skills.
• Detail-oriented with excellent organizational abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize, manage time and work independently.
• Experience with video conferencing tools and VIP interactions.

Responsibilities

• Support the Administrative Business Manager with office operations.
• Assist with invoice processing, contracts and travel arrangements.
• Track freelance invoices and contracts for monthly and yearly reporting.
• Coordinate onboarding/offboarding and IT requests when needed.
• Liaise with editors and writers to ensure smooth daily operations.
• Manage calendar, scheduling and correspondence for editors.
• Support the team in SAP, Adobe Sign and other tools.
• Act as a liaison with IT and help resolve tech issues for staff.

Skills

Administrative experience

Teamwork

Communication skills

Time management

Video conferencing

VIP communications

Proactive attitude

Detail-oriented

Education

Bachelor's degree or equivalent

Tools

Concur

Excel

SAP

Zoom

G-Suite

Adobe Sign

Job description

About the Team

The Wall Street Journal is a global news organization that provides leading news, information, commentary and analysis. The Wall Street Journal engages readers across print, digital, mobile, social, podcast and video. Building on its heritage as the preeminent source of global business and financial news, the Journal includes coverage of U.S. & world news, politics, arts, culture, lifestyle, sports, and health. It holds 38 Pulitzer Prizes for outstanding journalism. The Wall Street Journal is published by Dow Jones, a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV). The WSJ Opinion section has long served as a forum for intelligent, values-driven commentary, dedicated to advocating a consistent philosophy that can be summed up as 'free markets, free people.' While we aim to persuade, every word we publish is the product of rigorous reporting, research and debate. WSJ Opinion offers sharp, original analysis and strong points of view on the news of the day. This position will support the daily operation of the opinion section.

About the Role

The Wall Street Journal’s Opinion section is looking for a New York-based administrative assistant to help support our team’s excellent journalism. This person would work closely with other members of the support staff team on multiple daily administrative duties, clerical tasks and ad hoc projects as needed in order to keep the department’s operations running smoothly. This role will also support the Editorial Features editor and the Free Expression editor, along with their respective teams. Responsibilities include handling administrative, clerical and financial tasks, such as processing freelance contributor invoices and managing freelance contracts. We’re looking for a collaborative team player with a proactive, positive \"can do\" attitude, a strong work ethic and demonstrated administrative experience. This person should be an effective communicator who is excited about partnering with experienced and dedicated administrative colleagues to maintain a strong level of support for the Opinion section’s daily operations. This position is based in our New York office.

You Will

• Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, coordinating IT requests, etc.
• Assist the Editorial Features and Free Expression teams with invoice and contract management, purchase orders, correspondence, calendar management, travel booking, assisting editors with expense report preparation, etc.
• Track freelance contributions for monthly and yearly financial reports.
• Manage the onboarding of new freelance contributors’ payment information and compliance forms.
• Process freelance contributor payments and invoices in SAP.
• Manage freelance contracts by using the Adobe Sign to send, track and retain agreement documents.
• Assist the administrative team with sorting and delivering mail to the appropriate recipients in the office; open book galleys and review copies for the Books team; ship review copies to contributors.
• Act as the department liaison with IT to support editors and writers in resolving technology issues.
• Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves.

You Have

• 7+ years of proven administrative experience
• Undergraduate degree and/or equivalent work experience is preferred
• Familiarity with WSJ Opinion is a plus
• Knowledge of and interest in current events
• Strong teamwork and collaboration skills are a must
• Very detail-oriented with strong organizational skills
• Excellent verbal and written communication skills
• Ability to prioritize jobs, manage time, and work independently
• Familiarity with using video conferencing
• Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board
• Concur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.) Adobe Sign

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

EEO/Disabled/Vets Reasonable Accommodation We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put \"Reasonable Accommodation\" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area

Dow Jones - Editorial

Job Category

Administration, Facilities & Secretarial

Union Status

Non-Union role

Base Pay Range

$70,000 - $90,000

Compensation Details

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors. For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks & individual contributions. For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

About Dow Jones

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

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