Editor Assistant

Kelly Services; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement savings plan

Paid holidays and sick leave

Transit spending account

Job summary

Kelly is seeking a Content Editing Associate in Philadelphia to support the MEMP medical reference portfolio. You will assist with existing products, help develop new titles, and contribute to consistent processes across content development, marketing, and vendors.

The role requires strong organization, curiosity, and analytical thinking, with the ability to adapt when deadlines shift. Collaboration with editors, authors, and subject‑matter experts is essential.

Qualifications

• Bachelor’s degree required.
• Understanding of general project management practices, tasks, and tools.
• Strong Excel skills; familiarity with formulas, functions, and pivot tables preferred.
• Analytical skills and the ability to make sound, data-informed decisions.
• Strong organization and time-management skills, with the ability to manage changing priorities and meet deadlines.
• Clear, professional communication skills and the judgment to choose an appropriate message, method, and timing.
• Attention to detail, integrity, and a commitment to accurate, high-quality work.
• Ability to work independently, ask questions when needed, take ownership of commitments, and respond constructively to feedback.
• Collaborative, proactive approach to problem-solving and process improvement.
• Interest in medical education and medical practice publishing is highly preferred.

Responsibilities

• Coordinate project schedules, track deliverables, arrange cross-functional meetings, and share status updates.
• Process contracts, coordinate signatures, and set up product records in internal systems with royalty team.
• Coordinate author, subject-matter expert, and vendor setup in the payment portal.
• Process invoices and follow up with contractors and Accounts Payable to ensure timely payment.
• Track spending against budget line items using spreadsheets.
• Collaborate with coordinators to create, review, and update SOPs and support adoption.
• Create and maintain product records, including identifiers, pricing, contracts, and availability.
• Maintain tracking spreadsheets and coordinate assessment reviews with outside vendors.
• Participate in editorial meetings, coordinate group schedules, and follow up on action items.
• Support research initiatives and annual priorities, including surveys, interviews, and results analysis.

Skills

Project management

Analytical thinking

Time management

Communication

Attention to detail

Collaboration

Problem-solving

Education

Bachelor’s degree

Tools

Excel

Job description

About the role

The Content Editing Associate helps maintain and grow the MEMP portfolio of medical reference products. In this role, you’ll support existing products, help Acquisitions and Development Editors research and develop new products, and contribute to consistent processes across teams.

You’ll work with colleagues in content development, marketing, sales, product management, and market research, as well as with authors, subject‑matter experts, and vendors. It’s an opportunity to learn about medical education and practice publishing—and how medical reference businesses are evolving to serve faculty, students, residents, physicians, and institutional customers.

The right person is organized, curious, analytical, and comfortable adapting when priorities or deadlines change. You’ll listen closely, spot recurring challenges, and help the team find practical solutions.

What you’ll do

• Coordinate project schedules, track deliverables, arrange cross‑functional meetings, and share status updates through meeting notes and Confluence.
• Process contracts, coordinate signatures, and set up product records in internal systems in partnership with the royalty team.
• Coordinate author, subject‑matter expert, and vendor setup in the payment portal.
• Process invoices and follow up with contractors and Accounts Payable to help ensure timely payment.
• Track spending against budget line items using spreadsheets and in coordination with the team.
• Collaborate with fellow coordinators to create, review, and update standard operating procedures (SOPs), and support their adoption.
• Create and maintain product records, including key product identifiers, pricing, contracts, and availability across sales channels.
• Maintain tracking spreadsheets and coordinate assessment reviews and updates with outside vendors.
• Participate in editorial meetings, coordinate group schedules, and follow up on action items.
• Support research initiatives and annual priorities, including surveys, interviews, participant communications, honoraria, research notes, and results analysis.

What you’ll bring

• Bachelor’s degree.
• Understanding of general project management practices, tasks, and tools.
• Strong Excel skills; familiarity with formulas, functions, and pivot tables is preferred.
• Analytical skills and the ability to make sound, data‑informed decisions.
• Strong organization and time‑management skills, with the ability to manage changing priorities and meet deadlines.
• Clear, professional communication skills and the judgment to choose an appropriate message, method, and timing.
• Attention to detail, integrity, and a commitment to accurate, high‑quality work.
• The ability to work independently, ask questions when needed, take ownership of commitments, and respond constructively to feedback.
• A collaborative, proactive approach to problem‑solving and process improvement.
• Interest in medical education and medical practice publishing is highly preferred.

Work arrangement

This is a hybrid role based in Philadelphia, PA, with an onsite requirement of two days per week. Onsite days are flexible. Candidates must live within 50 miles of an office and be able to work this hybrid schedule.

Benefits

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Equal Opportunity & Diversity

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI‑powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.