Editorial & Projects Coordinator

Kelly Services; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement savings plan

Paid holidays and sick leave

Transit spending account

Job summary

Kelly is seeking a Content Editing Associate in Philadelphia to support the MEMP medical reference portfolio. You will assist with existing products, help develop new titles, and contribute to consistent processes across content development, marketing, and vendors.

The role requires strong organization, curiosity, and analytical thinking, with the ability to adapt when deadlines shift. Collaboration with editors, authors, and subject‑matter experts is essential.

Qualifications

• Bachelor’s degree required.
• Understanding of general project management practices, tasks, and tools.
• Strong Excel skills; familiarity with formulas, functions, and pivot tables preferred.
• Analytical skills and the ability to make sound, data-informed decisions.
• Strong organization and time-management skills, with the ability to manage changing priorities and meet deadlines.
• Clear, professional communication skills and the judgment to choose an appropriate message, method, and timing.
• Attention to detail, integrity, and a commitment to accurate, high-quality work.
• Ability to work independently, ask questions when needed, take ownership of commitments, and respond constructively to feedback.
• Collaborative, proactive approach to problem-solving and process improvement.
• Interest in medical education and medical practice publishing is highly preferred.

Responsibilities

• Coordinate project schedules, track deliverables, arrange cross-functional meetings, and share status updates.
• Process contracts, coordinate signatures, and set up product records in internal systems with royalty team.
• Coordinate author, subject-matter expert, and vendor setup in the payment portal.
• Process invoices and follow up with contractors and Accounts Payable to ensure timely payment.
• Track spending against budget line items using spreadsheets.
• Collaborate with coordinators to create, review, and update SOPs and support adoption.
• Create and maintain product records, including identifiers, pricing, contracts, and availability.
• Maintain tracking spreadsheets and coordinate assessment reviews with outside vendors.
• Participate in editorial meetings, coordinate group schedules, and follow up on action items.
• Support research initiatives and annual priorities, including surveys, interviews, and results analysis.

Skills

Project management

Analytical thinking

Time management

Communication

Attention to detail

Collaboration

Problem-solving

Education

Bachelor’s degree

Tools

Excel

Job description

Kelly is seeking a Content Editing Associate in Philadelphia to support the MEMP medical reference portfolio. You will assist with existing products, help develop new titles, and contribute to consistent processes across content development, marketing, and vendors.

The role requires strong organization, curiosity, and analytical thinking, with the ability to adapt when deadlines shift. Collaboration with editors, authors, and subject‑matter experts is essential.