Early Education Center Office Manager

Los Angeles Unified School District; Los Angeles (CA); On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Insurance

CalPERS Retirement

Vacation

Paid Holidays

Job summary

Los Angeles Unified School District seeks an Early Education Center Office Manager to handle clerical duties for an Early Education Center. The role includes financial record-keeping, reporting, scheduling, and managing communications with families and staff.

The position requires promotional status with LAUSD and offers benefits including insurance, CalPERS retirement, vacation, and paid holidays. This is a full-time, on-site role with duties outlined above.

Qualifications

• Promotional status is required: current or retired LAUSD employee with 130 paid days in regular status in the Classified Service or permanent status in Certificated Service, or laid-off within 39 months from a regular, permanent LAUSD position.

Responsibilities

• Maintains financial records for fee computation and family billing, collects fees and posts receipts.
• Prepares reports on attendance, budgeting, time reporting, and requisitions.
• Schedules appointments, maintains calendars, and handles communications with parents, staff, and public.
• Verifies eligibility for subsidized programs by checking parents' employment and income.
• Responds to inquiries and coordinates information for parents, students, center personnel, and the public.
• Reviews communications and prepares information for site personnel and families.
• Organizes files and guides; maintains policy manuals and records.
• Orients new and substitute teachers, volunteers, and aides.

Job description

PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees’ eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at [phone] or [phone].

BENEFITS

Insurance:Paid premiums for your choice of several medical, dental, vision, and life insurance plans.

Retirement:Membership in the California Public Employee Retirement System (CalPERS).

Vacation:Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.

Paid Holidays:Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

An Early Education Center Office Manager performs and is responsible for all the clerical activities of an Early Education Center.

An Early Education Center Office Manager:

• Maintains financial records related to fee computation and family billing and collects fees, distributes receipts, posts to records, balances family accounts, and prepares and makes bank deposits.
• Sets up and maintains records, checks or completes forms, makes calculations, and prepares regular and special reports on such matters as attendance, eligibility, personnel organization, budgeting, accidents, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
• Arranges appointments for an Early Education Center site administrator, maintains an appointment calendar, receives visitors, screens telephone calls and mail, and composes communications from general instructions or rough notes.
• Processes applications for subsidized service programs by contacting employers and verifying that parents’ employment, income, and needs, meet state and district policies regarding eligibility.
• Answers or refers inquiries, contacts administrative offices and public service agencies, explains District and Division policies, and coordinates and provides approved information to parents, students, center personnel, and the public over the telephone and in person.
• Reviews communications, bulletins, and reports and obtains information from other sources as requested by the site administrator to prepare and provide information for center personnel, parents, children, and others.
• Organises and maintains files, records, guides, and rule books.
• Orients new and substitute teachers, volunteers, and aides in center and office policies and procedures and distributes materials, such as bulletins and programs, and issues keys.

NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/4u7DtTM

MINIMUM REQUIREMENTS

PROMOTIONAL STATUS IS REQUIRED: You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status