Supervising Personnel Clerk

Los Angeles Unified School District; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

CalPERS retirement

Paid vacation

Paid holidays

Job summary

Los Angeles Unified School District seeks a Supervising Personnel Clerk to lead a unit of six or more personnel-clerical staff and ensure accurate processing of district personnel transactions in line with Education Code and district policies.

The role requires coordinating workflows, maintaining filing systems, and serving as a liaison with other units. Applicants must meet minimum education and experience requirements; testing and interviews form part of the selection process.

Qualifications

• Supervise and coordinate personnel-clerical work.
• Knowledge of Education Code, Administrative Guides, and personnel policies.
• Understanding of Merit system and affirmative action principles.
• Ability to learn, apply, and explain rules and procedures.
• Proficiency in data processing codes related to district personnel transactions.
• Proficient in MS Office applications (Outlook, Word, Excel).

Responsibilities

• Plan and supervise day-to-day operations of a unit with six or more staff.
• Check and correct assignment errors or direct subordinates to fix them.
• Explain laws, rules, and procedures to administrators and the public.
• Coordinate office workflows, maintain filing systems, and supervise timekeeping.
• Act as liaison with other units and organizations.
• Assist supervisors in developing work methods and procedures.
• Participate in specialized personnel-clerical work as needed.

Skills

Supervisory ability

Education Code knowledge

Merit system knowledge

Data processing knowledge

MS Office (Outlook/Word/Excel)

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world - ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at [phone] or [phone].

BENEFITS

• Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Retirement: Membership in the California Public Employee Retirement System (CalPERS).
• Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Paid Holidays: Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

ASupervising Personnel Clerk plans and supervises specialized personnel-clerical work in a moderately sized unit that involves independent responsibility for a major personnel-clerical operation.

Typical duties may include:

• Planning and supervising the day-to-day operations of a unit usually involving six or more employees engaged in personnel-clerical work.
• Checking and correcting assignment errors or directing subordinates in resolving such errors.
• Answering difficult calls referred by subordinates and applying and explaining laws, rules, and procedures to administrators, employees, and the public.
• Coordinating the work flow and procedures of an office, establishing and maintaining filing systems, making arrangements for various services, supervising timekeeping and related activities, and otherwise acting as the clerical office manager.
• Acting as liaison in coordinating activities and information with other units and organizations.
• Developing or assisting supervisors in the development of work methods and procedures.
• Participating in the work of a unit performing specialized personnel-clerical work as required.

NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/48ik21f .

MINIMUM REQUIREMENTS

PROMOTIONAL STATUS IS REQUIRED

You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.

Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

EDUCATION

Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, computer usage, and supervision.

EXPERIENCE

Two years of personnel-clerical experience, preferably with the Los Angeles Unified School District.

DESIRABLE QUALIFICATIONS

Ideal candidates for Supervising Personnel Clerk will possess the following:

• The ability to supervise and coordinate personnel-clerical work.
• Knowledge of the Education Code, Administrative Guides, Personnel Policy Guide, Personnel Commission Rules, collective bargaining agreements, procedural guides, and other sources of personnel policies and procedures governing a wide variety of District certificated, classified, and unclassified personnel transactions and activities.
• Knowledge of the Merit system and affirmative action principles and practices.
• The ability to learn, apply, and explain rules, regulations, and policies.
• The ability to compile clear and concise reports.
• Knowledge of data processing codes and procedures related to District personnel transactions.
• Skill in Microsoft Office Outlook, Word, and Excel.

EMPLOYMENT SELECTION PROCESS

The employment selection process for Supervising Personnel Clerk TENTATIVELY consists of a computerized performance assessment, a multiple choice assessment, a writing project, and a technical interview.

TESTING PROCESS

The computerized performance assessment may assess your proficiency in Microsoft Excel 2016 and Microsoft Word 2016.

You will be invited to take these assessments online and testing will be conducted remotely and all applications will be required to submit a Candidate Confidentiality Form prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process.

The multiple choice assessment may assess your knowledgeofgrammar, reading comprehension, andLAUSD personnel policies and procedures.

Your test scores from these assessments will be banked and used for final calculation.

You must receive PASSING SCORES on all TEST MODULES, for all the assessments, to remain in the selection process.

Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.

The technical interview may be worth 100% of a candidate's overall score and will be used to rank order candidates on the resulting eligibility list. The writing project will be evaluated in conjunction with your interview.

If you are successful on all the assessments and meet the minimum education and experience requirement, you will be added to the eligibility list, provided you submit the High School diploma when requested during the recruitment process.

Please be sure to include correspondence from @lausd.net and @successfactors.com as approved senders so that messages aren't accidentally placed into your spam/junk e-mail folder.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

LAUSD Talent Acquisition and Selection Branch