Early Childhood Education Center Administrative Assistant

Ozarks Technical Community College; Springfield (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

Ozarks Technical Community College is seeking an Early Childhood Education Center Administrative Assistant to support daily operations, maintain records, and assist in the classroom. This full-time role offers a salary of $16.00 to $18.50 per hour and provides benefits including health insurance and professional development opportunities.

Benefits

Medical insurance coverage at no cost

Access to on-site health and wellness clinic

Tuition free college credit hours for employees and dependents

Qualifications

• Prior customer service experience required.
• Ability to perform physical activities and lift up to 50 pounds.
• Experience as an administrative assistant is preferred.

Responsibilities

• Assist ECEC Director in managing daily operations.
• Maintain attendance and enrollment data in Procare.
• Perform receptionist tasks and assist with scheduling.

Skills

Communication

Customer Service

Office Skills

Organization

Teamwork

Education

High School Diploma or equivalent

College credits in early childhood development or related field

Tools

Procare Software

Microsoft Office Suite

Job description

Early Childhood Education Center Administrative Assistant

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Early Childhood Education Center Administrative Assistant

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JOB TITLE: EARLY CHILDHOOD EDUCATION CENTER ADMINISTRATIVE ASSISTANT

DEPARTMENT: TECHNICAL EDUCATION

SALARY RANGE: $16.00 - $18.50 PER HOUR

FLSA: NON-EXEMPT

IMMEDIATE SUPERVISOR: Early Childhood Education Center Director

SCHEDULE DETAILS: Full-time (Available hours will fall between 7:00 a.m. – 5:45 p.m. Monday through Friday, not to exceed 40 hours per week)/12-month position

Position Summary

The Early Childhood Education Center (ECEC) Support Assistant provides program support to the Center through office and clerical functions, and assists Lead and/or Assistant teachers with classrooms, storage materials, and common center areas.

Essential Job Duties

• Assist the ECEC Director and ECD Department Chair in managing the daily operations of the Center.
• Maintain and enter attendance, family enrollment data, and student practicum info into Procare database.
• Assist customers, including giving tours of the facility and greeting visitors.
• Perform receptionist tasks - answer the telephone, filing, disseminate information, and distribute mail.
• Assist ECEC Director with staff scheduling.
• Assist all ECD staff and faculty with clerical tasks.
• Serve as an aide in the ECEC lab school classrooms as needed.
• Manage purchasing orders, receipts stocking supplies, materials, and maintaining inventory.
• Communicate with Tech Ed division personnel and OTC shipping and receiving regarding purchasing processes.
• Maintain and organize office supplies and curriculum materials.
• Prepare and edit memos, reports, spreadsheets, emails, etc. when necessary.
• Assist with orientation of OTC Work Study students.
• Work together with colleagues and parents to build positive relationships within the preschool environment, the OTC environment, and the community.
• Assist with general housekeeping tasks.
• Assist with major projects and ECEC events including fall harvest parade, family luncheon, etc.
• Complete professional development training hours as required for licensing, accreditation, and Ozarks Technical Community College.
• Maintain current CPR and First Aid certifications.
• Attend all staff meetings and other mandatory or required in-service meetings.
• Maintain confidentiality of all students, and employees.
• Demonstrate professional conduct, a positive attitude, and a supportive culture.
• Know and adhere to the policies of the program in regards to:
• Licensing and accreditation guidelines
• Communicable diseases and exclusion of sick children
• First aid and medical emergency
• Emergency procedures
• Mandated reporting procedures
• Center dress code and professionalism
• Reporting personal illness when needing a sick day or requesting time off
• Missouri MOve Smart guidelines
• NAEYC Code of Ethical Conduct
• FERPA and HIPPA confidentiality guidelines within the classroom and ECEC
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including attending college functions, serving on committees and attending community events.
  

Required Knowledge, Skills & Abilities

• Ability to pass a TB test, and provide current TB Risk Assessment.
• Ability to pass a medical physical, as required by the Missouri Department of Health and Senior Services.
• Ability to be approved by the state Family Care Safety Registry and the Comprehensive Fingerprint Criminal Background Check.
• Prior customer service experience.
• Perform physical activities and lift up to 50 pounds unassisted.
• Ability to work well with others.
• Strong oral and written communication skills.
• Ability to use information technology for professional productivity (such as Microsoft Office Suite).
  
  

Preferred Knowledge Skills & Abilities

• One year of experience as an office or administrative assistant.
• Nine college credit hours in early childhood development, early childhood education or a related field from a regionally accredited institution of higher learning, or a current Child Development Associate (CDA) credential.
• Experience with Procare Software.
• Experience working in a child development laboratory setting at an institution of higher learning.
• Prior experience working with a diverse population.
• Previous experience supervising preschool children.
• Experience with Colleague.
  
  

Working At Ozarks Technical Community College Provides Great Benefits

• Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
• Dental, LTD and group life insurance coverage for employees at no cost to employees.
• Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
• Use of the OTC fitness center at no cost to employees.
• Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
• College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%
  
  

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

• OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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