EA & Ops Manager for CSO & Medical Affairs (Hybrid)

Alzheimer's Association; United States; Hybrid; USD 75,000 - 85,000; Full time

Job summary

The Alzheimer’s Association seeks a Manager & Executive Assistant to support the Chief Science Officer and Medical Affairs Lead in Chicago. This role ensures seamless operations, calendar management, briefing preparation, and cross-functional collaboration across the Med Sci team.

Hybrid work in Chicago with strong emphasis on confidentiality, strategic communication, and executive-level coordination in a mission-driven setting.

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and experience considered.
• Minimum 5 years of progressively responsible experience supporting senior executives or managing operations in a scientific, medical, or research-driven organization preferred
• Proven ability to manage multiple executives, complex schedules, and international engagements.
• Demonstrated success in project coordination, executive communication, and operational process improvement.

Responsibilities

• Coordinate operational and administrative matters for the Office of the CSOMA.
• Manage complex calendars across global time zones and travel schedules.
• Prepare daily and weekly briefings for the CSOMA, including agendas and context summaries.
• Partner with departmental leaders to track priorities and follow-ups for timely execution.
• Lead logistics for meetings, executive sessions, and cross-functional collaborations.
• Oversee preparation of meeting materials and presentations for internal and external engagements.
• Act as liaison between CSOMA and senior stakeholders, triaging priorities.
• Support development and delivery of executive presentations and board updates.
• Manage departmental expense reporting, invoice processing, and budgeting in Workday/Concur.
• Coordinate procurement of office supplies and resources for the Medical and Scientific Relations ops.
• Plan and manage domestic and international travel, including visa documentation.
• Oversee events, conferences, and leadership offsites in coordination with internal teams.
• Maintain records with confidentiality and build relationships with internal and external partners.

Skills

Organizational skills

Communication skills

Microsoft Office

Travel coordination

Discretion

Confidentiality

Alzheimer’s terminology

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Zoom

WebEx

Concur

Egencia

Job description

The Alzheimer’s Association seeks a Manager & Executive Assistant to support the Chief Science Officer and Medical Affairs Lead in Chicago. This role ensures seamless operations, calendar management, briefing preparation, and cross-functional collaboration across the Med Sci team.

Hybrid work in Chicago with strong emphasis on confidentiality, strategic communication, and executive-level coordination in a mission-driven setting.