E-commerce Operations Virtual Assistant

Assist World

United States

À distance

USD 30 000 - 54 000

Plein temps

14 jours+

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Avantages offerts par ce poste

100% REMOTE

Birthday bonus: $50

Testimonial bonus: $200

Entry monthly raffle: $500

NO TRACKER

Résumé du poste

Assist World is seeking a meticulous Virtual Assistant to manage Amazon/Walmart operations remotely, focusing on execution and consistency with established systems. You will ensure processes are followed, monitor inventory, and coordinate orders across channels.

The role requires strong attention to detail, proficiency with Excel and QuickBooks, and the ability to manage multiple tasks in a fast-paced environment. This is a long-term, fully remote position with growth potential.

Qualifications

Strong attention to detail and reliability.
Ability to follow SOPs and processes accurately.
Experience with Excel/spreadsheets.
Basic experience with QuickBooks (invoicing, order entry).

Responsabilités

Monitor and forecast inventory levels using existing templates.
Plan and execute inventory replenishment.
Place purchase orders with vendors.
Coordinate shipments with freight carriers.
Track inventory movement and ensure lead times are met.
Process Walmart Direct Orders twice daily (morning & afternoon).
Download order reports and upload into ShipStation.
Generate and organize shipping labels by SKU.
Send sorted labels to warehouse for fulfillment.
Upload tracking numbers back into Walmart.
Review Walmart bulk orders and coordinate inventory with warehouse/vendor.
Schedule and manage carrier pickups.
Generate documentation: BOL, ASN, Invoice.
Maintain inventory levels across all channels.
Track overseas shipments with 60-90 day lead times.
Provide weekly production quotas to vendors.
Assist with pricing and sourcing.
Enter all transactions into QuickBooks (sales orders, invoices, payments).
Maintain clean financial records.
Daily checks on product listings and ad placements.
Enter inventory received from vendors.
Open and manage cases with Amazon/Walmart when issues arise.

Connaissances

Attention to detail

Excel / spreadsheets

Follow SOPs

Time management

Outils

QuickBooks

ShipStation

Description du poste

Overview

We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency - systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels.

Key Responsibilities

Amazon FBA Operations

Monitor and forecast inventory levels using existing templates
Plan and execute inventory replenishment
Place purchase orders with vendors
Coordinate shipments with freight carriers
Track inventory movement and ensure lead times are met

Walmart Direct Orders (Daily Execution)

Process customer orders twice daily (morning & afternoon)
Download order reports and upload into shipping software (ShipStation)
Generate and organize shipping labels by SKU
Send sorted labels to warehouse for fulfillment
Upload tracking numbers back into Walmart

Walmart Bulk Orders (B2B Fulfillment)

Review and confirm purchase orders from Walmart
Coordinate inventory availability with warehouse/vendor
Schedule and manage carrier pickups
Generate required documentation:
- Bill of Lading (BOL)
- Advanced Shipment Notice (ASN)
- Invoice

Inventory Planning & Supply Chain Support