E-Billing Specialist

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Washington (District of Columbia); Hybrid; USD 85,000 - 98,000; Full time

Job summary

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP is seeking an E-Billing Specialist to support the billing department by setting up new clients/matters for e-billing and by submitting invoices. The role requires attention to guidelines, accuracy, and coordination with attorneys and e-billing vendors.

The position is based in our Washington, DC or Boston, MA offices with a Hybrid/onsite schedule of 1 day in the office per week.

Qualifications

• Associates degree required; Bachelor's degree preferred.
• Minimum of 3 years E-billing experience strongly preferred.
• Experience with Elite (Enterprise or 3E) or Aderant accounting software required.
• Familiarity with e-billing vendors (Serengeti, Collaborati, Passport, BillingPoint, CounselLink, BillBlast) is a plus.
• Proficiency in Microsoft Office Suite and meeting platforms (Teams/Zoom) is expected.
• Detail-oriented, accurate, and able to work under pressure with deadlines.

Responsibilities

• Set up new clients/matters for e-billing and assist with invoice submission.
• Ensure client guidelines are followed and matters are properly configured for billing.
• Coordinate with attorneys, clients, and e-billing vendors to confirm rates, timekeepers, and budgets.
• Resolve issues with rejected invoices in collaboration with Billing Attorneys and staff.
• Maintain status reports for rejections, appeals, and accruals for clients and management.
• Monitor external e-billing websites and BillBlast for invoice updates.

Skills

Attention to detail

Time management

Communication skills

Ability to work under pressure

Education

Associate degree

Bachelor's degree preferred

Tools

Elite (Enterprise/3E)

Aderant

Serengeti

Collaborati

Passport

BillingPoint

CounselLink

BillBlast

Microsoft Excel

Job description

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

Under the direction of Billing management and according to established firm policies and procedures, the E-Billing Specialist supports the billing department and attorneys by setting up new clients / matters for e-billing. This position also submits invoices and monitors e-billed client
accounts to ensure that client invoices are accurate and successfully submitted in a timely manner.

Responsibilities

• Assists Billing Management and other members of the E-Billing team in setting up new clients/matters for e-billing.
• Reviews client guidelines and works closely with Billing Specialists and Billing Attorneys to ensure compliance with billing guidelines and proper set up of matters.
• Works closely with attorneys, Billing Specialists, client contacts and e-billing vendors to ensure matters, rates, timekeepers, and budgets are in place for e-billing prior to invoice submission.
• Works closely with Billing Attorneys and support staff to resolve issues with rejected invoices.
• Works closely with the Collections Team to communicate special circumstances and statuses of resubmissions.
• Maintains status reports for rejected invoices, appeals and accruals for clients, attorneys and/or management.
• Monitors on a continued basis various external e-billing websites and BillBlast for invoice updates.
• Assists department management and other key firm personnel with special reporting requests.
• Other Duties as assigned.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• Previous law firm billing experience required; a minimum of 3 years E-billing experience is strongly preferred.\
• Experience with Elite (Enterprise or 3E) or Aderant accounting software required.
• Familiarity with various e-billing software vendors, such as Serengeti, Collaborati, Passport, BillingPoint, CounselLink, e-Billing Hub or BillBlast is a plus.
• Demonstrated proficiency in Microsoft Office Suite, including meeting platforms such as Teams or Zoom, etc., and intermediate level proficiency in Microsoft Excel.
• Ability to understand complex billing arrangements in order to translate those terms into correct E-billing formatting for invoices.
• Detail-oriented and extremely accurate.
• Ability to work well without direct supervision.
• Must have the ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks.
• Excellent organizational skills and ability to efficiently handle multiple tasks.
• Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required.
• Flexible attitude and the ability to deal well with changing assignments and priorities; willingness to learn and acquire advanced duties and provide support to varied firm staff.

Join Finnegan where your skills will drive success of one of the world’s leading IP law firms.

The role is based in our Washington, DC office or Boston, MA office and requires an Hybrid/onsite work schedule of 1 day in office per week. The base annual pay range for this role is between $85,000 to $98,000 equivalent. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement:

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

Our privacy policy for applicants can be found here.

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