Billing Coordinator II

Kutak Rock; Omaha (NE); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Discretionary bonus

Paid holidays

Paid time off

Parental leave

Tuition reimbursement

Employee referral program

Job summary

Kutak Rock seeks a Billing Coordinator II to join the firm’s Accounting and Finance Department in Omaha. This role is responsible for preparing client bills, coordinating billing processes and procedures, and interacting with all areas of the Department, as well as firm attorneys, staff, and clients.

Salary ranges from $60,000 to $75,000 per year in a non-exempt, in-office then hybrid work arrangement. Benefits include medical/dental/vision, 401(k), discretionary bonus, holidays, and paid time

Qualifications

• General understanding of accounting practices and principles.
• Ability to create and monitor client budgets for e-billing purposes.
• Knowledge of insurance company processes regarding deductibles and SIRs and ability to work with claims adjusters.
• 10-key adding machine skills.
• Aptitude for math and figures.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Proficiency with Third-Party E-Billing software.
• Ability to handle confidential matters with discretion.
• Ability to produce and analyze financial data in connection with a client/matter’s history.
• Excellent interpersonal and communication skills for a team-oriented environment.
• High degree of accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.
• Excellent organizational skills with the ability to multi-task and prioritize.
• Flexibility to work overtime.

Responsibilities

• Select pre-bills.
• Transfer time and expenses as needed.
• Review and revise billing narrative to ensure compliance with Outside Counsel Guidelines.
• Prepare draft and final bills.
• Print, copy, and submit bills.
• Provide backup documentation for client costs as needed.
• Utilize imaging system to prepare and store billing documents.
• Maintain billing requirements including addresses, contacts, rates, and costs.
• Report billing information as needed.
• Assist with the collection of unpaid bills and coordination with Accounts Receivable team.
• Engage with attorneys to provide best practices for billing.
• Apply on-account and trust money.
• Assist with other duties as necessary.

Skills

Accounting basics

Budgeting for e-billing

Insurance process knowledge

10-key skills

Mathematical aptitude

MS Outlook

MS Word

MS Excel

E-Billing software

Confidentiality

Financial data analysis

Interpersonal skills

Attention to detail

Deadline oriented

Organization

Overtime flexibility

Education

Associate or bachelor’s degree in accounting or related field

6+ years billing experience in professional services

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Third-Party E-Billing software

Job description

Kutak Rock seeks a Billing Coordinator II to join the firm’s Accounting and Finance Department in Omaha. This role is responsible for preparing client bills, coordinating billing processes and procedures, and interacting with all areas of the Department, as well as firm attorneys, staff, and clients.

RESPONSIBILITIES

• Select pre-bills


• Transfer time and expenses as needed


• Review and revise billing narrative to ensure compliance with Outside Counsel Guidelines


• Prepare draft and final bills


• Print, copy, and submit bills


• Provide backup documentation for client costs as needed


• Utilize imaging system to prepare and store billing documents


• Maintain billing requirements including addresses, contacts, rates, and costs


• Report billing information as needed


• Assist with the collection of unpaid bills and coordination with Accounts Receivable team


• Ability to engage with attorneys to provide best practices for billing


• Apply on-account and trust money


• Assist with other duties as necessary
  

QUALIFICATIONS: Skills and Abilities

• General understanding of accounting practices and principles


• Ability to create and monitor client budgets for e-billing purposes


• Knowledge of insurance company processes regarding deductibles and SIRs and ability to work with claims adjusters


• 10-key adding machine skills


• Aptitude for math and figures


• Proficiency with Microsoft Outlook, Word, and Excel


• Proficiency with Third-Party E-Billing software


• Ability to handle confidential matters with discretion


• Ability to produce and analyze financial data in connection with a client/matter’s history


• Excellent interpersonal and communication skills for a team-oriented environment


• High degree of accuracy and attention to detail


• Ability to work under pressure and meet deadlines


• Excellent organizational skills with the ability to multi-task and prioritize


• Flexibility to work overtime
  

QUALIFICATIONS: Education and Experience

• Associate or bachelor’s degree in accounting or related field preferred


• Greater than 6 years of billing experience in a professional services environment; experience in a law firm preferred

Position Information

Status: Non-Exempt

Salary Range: $30.77-$38.46 per hour, equivalent annual salary range $60,000- $75,000, commensurate with education and experience

Work Arrangement: In Office for the first six months of employment. Hybrid 3:2 with Manager approval after six months

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.