Dynamic Workplace & Visitor Services Coordinator

Ascendis Pharma; Princeton (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Ascendis Pharma is seeking a Workplace Coordinator to support onsite and remote staff from its Princeton, NJ location. You will welcome guests, issue badges, direct visitors, manage supplies, and coordinate with vendors to ensure smooth daily operations.

The role requires 2–3 years in reception or customer service, ability to lift 40 lbs, and reliable attendance Tue–Thu with core hours 9:30am–3:00pm. You will use Outlook, Word, Excel and Bright Author to communicate updates and manage tasks.

Qualifications

• Minimum of 2-3 years of experience in reception or customer service role.
• Ability to lift 40 lbs.
• Office attendance required Tuesday – Thursday, core hours are 9:30am-3:00pm.
• Team player, who partners well with others.
• A high degree of professionalism and demonstrated ability to maintain confidentiality.
• Demonstrated proficiency with key administrative tools including Outlook, Word, Excel.
• Great verbal and communication skills, provide strong customer service to internal and external stakeholders.

Responsibilities

• Welcomes guests and employees at front desk.
• Issues door badges to visitors as needed and maintains employee access badge program for the office.
• Directs guests to meeting locations throughout their stay.
• Maintains pantry and office supply inventories.
• Coordinate with vendors including janitorial and catering.
• Follows and documents opening/closing procedures daily.
• Assists facility management with coordinating repair services and supporting contractors.
• Receives, sorts, and distributes mail and deliveries.
• Responds to workplace service requests in ticketing system.
• Create and upload weekly updates into Bright Author/ and Microsoft Teams.
• Completes expense reports weekly.
• Supports meeting room set-up and reservations.

Skills

Reception experience

Customer service

Attention to detail

Team player

Communication skills

Professionalism

Tools

Outlook

Word

Excel

Concur

Bright Author

Microsoft Teams

Angus

OfficeSpace

Job description

Ascendis Pharma is seeking a Workplace Coordinator to support onsite and remote staff from its Princeton, NJ location. You will welcome guests, issue badges, direct visitors, manage supplies, and coordinate with vendors to ensure smooth daily operations.

The role requires 2–3 years in reception or customer service, ability to lift 40 lbs, and reliable attendance Tue–Thu with core hours 9:30am–3:00pm. You will use Outlook, Word, Excel and Bright Author to communicate updates and manage tasks.