Dynamic School Secretary - Early Childhood Admin

Experience Champaign Urbana; Urbana (IL); On-site; USD 22,000 - 32,000; Part time

Job summary

Urbana School District #116 is seeking an Early Childhood School Secretary to provide essential secretarial and clerical support to the Principal at the Urbana Early Childhood School Building.

The role involves managing student records, calendars, communications, and event coordination while handling payroll-related duties and building administrative tasks in a 10-month clerical II position. Pay up to $19.65/hour.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 3+ years of secretarial/clerical experience preferred.
• Experience with computers, word processing, spreadsheets, publications, and standard office equipment.

Responsibilities

• Maintain building electronic student files and records in district systems.
• Type letters, reports, and documents for the Principal.
• Answer phone lines and assist in the office during the day.
• Coordinate meetings and prepare minutes as assigned by the Principal.
• Prepare and distribute the weekly events calendar to parents and staff.
• Maintain the school activity and master calendars; manage room-use calendar.
• Support with student screening, registration, and documentation for programs.
• Distribute payroll checks and manage building budgets and supplies.
• Issue keys/fobs and track access; assist with schedules and events.

Skills

Team collaboration

Effective communication

Confidentiality

Attention to detail

Organizational skills

Deadline orientation

Education

High school diploma or equivalent

Associate's degree or vocational training preferred

Tools

Word processing

Spreadsheets

Publications

Copiers & Fax machines

Job description

Urbana School District #116 is seeking an Early Childhood School Secretary to provide essential secretarial and clerical support to the Principal at the Urbana Early Childhood School Building.

The role involves managing student records, calendars, communications, and event coordination while handling payroll-related duties and building administrative tasks in a 10-month clerical II position. Pay up to $19.65/hour.