Dynamic Project Administrator: Invoicing & Coordination

First Onsite Property Restoration; United States; Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

First Onsite Property Restoration is seeking a Project Administrator to join our team in a role that keeps multiple projects on track and running smoothly. You will track progress, maintain flawless documentation, and coordinate with internal teams and external partners to prevent any slips in the process.

You will prepare and process invoices, assist with audits, and ensure clear communication between departments and clients in a fast-paced environment.

Formación

• 2 years of project administration or office experience.
• High school diploma/GED or equivalent work experience.
• Experience with time/material software, preferred.

Responsabilidades

• Prepare, track, and compile field data and daily reports
• Maintain accurate job files and update company systems
• Review, reconcile, and audit vendor invoices for compliance
• Generate, update, and deliver client voices and credit memos with supporting documentation
• Assist with accounts receivable and collections
• Collaborate with Operations on invoicing questions and revisions
• Ability to travel

Conocimientos

Project administration

Office experience

Attention to detail

Educación

High school diploma/GED

Herramientas

Time/material software

Descripción del empleo

First Onsite Property Restoration is seeking a Project Administrator to join our team in a role that keeps multiple projects on track and running smoothly. You will track progress, maintain flawless documentation, and coordinate with internal teams and external partners to prevent any slips in the process.

You will prepare and process invoices, assist with audits, and ensure clear communication between departments and clients in a fast-paced environment.