Dynamic Office Services Supervisor - Law Firm Ops

Freeman Mathis & Gary, LLP; Dallas (TX); Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Benefits package

HSA/FSA options

Work-life balance

Generous PTO

401(k) with match

Life & LTD insurance

EAP

Bonuses + referrals

Résumé du poste

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Dallas, Kansas City, or Chicago team. You will supervise Office Service Coordinators, oversee timekeeping and attendance, coordinate training, and ensure efficient, safe, and productive office spaces across FMG locations.

Ideal candidates have a Bachelor’s degree, at least two years of clerical supervisory experience, excellent communication and organizational skills, and proficiency with Microsoft

Qualifications

• Bachelor’s Degree in any field or study.
• At least two years of progressively responsible clerical experience required.
• Strong supervisory and leadership skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced work environment.
• Basic understanding of how to operate standard business equipment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems.
• The position requires travel up to 20% by flight.

Responsabilités

• Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective manner
• Manages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals.
• Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries
• Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment
• Sets up newly acquired offices or office space.
• Assist Administrative Managers with vendor coordination
• Maintains records and ensures FMG operations policies and procedures are followed in respect to office services
• Creates a uniform service delivery to all FMG office locations
• Ensures offices are clean and represent the Firm standards of representation
• Performs other related duties as assigned

Connaissances

Supervisory skills

Leadership

Timekeeping

Vendor coordination

Formation

Bachelor’s Degree

Outils

Microsoft Office Suite

Description du poste

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Dallas, Kansas City, or Chicago team. You will supervise Office Service Coordinators, oversee timekeeping and attendance, coordinate training, and ensure efficient, safe, and productive office spaces across FMG locations.

Ideal candidates have a Bachelor’s degree, at least two years of clerical supervisory experience, excellent communication and organizational skills, and proficiency with Microsoft