Dynamic Litigation Defense Administrative Assistant

Marshall Dennehey Warner Coleman & Goggin, P.C.; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Marshall Dennehey Warner Coleman & Goggin, P.C. in Jacksonville, FL seeks a full-time Legal Administrative Assistant with 1–5 years of defense litigation experience to join our busy defense team.

You will support attorneys with secretarial tasks, time entry, filing, dictation, deposition scheduling, travel arrangements, and diary management in a fast-paced, client-focused environment.

Qualifications

• 1–5 years of defense litigation experience required.
• Proficient in Microsoft Office Suite.
• Ability to manage a heavy workload in a fast-paced environment.
• Strong communication skills with clients and colleagues.
• Excellent typing, organization, and multitasking abilities.

Responsibilities

• Perform secretarial and clerical duties for attorneys.
• Open mail and log time on time sheets as necessary.
• Enter attorney time sheets into the computer daily.
• Answer phones and route non-legal inquiries to attorneys; take messages.
• Transcribe dictation using BigHand and draft routine correspondence.
• Maintain files and assist with filing as needed.
• Schedule depositions and meetings; arrange travel and hotels for attorneys.
• Maintain attorney diary system and support emergency document deliveries.

Skills

Defense litigation experience

Tools

Microsoft Office Suite

Job description

Marshall Dennehey Warner Coleman & Goggin, P.C. in Jacksonville, FL seeks a full-time Legal Administrative Assistant with 1–5 years of defense litigation experience to join our busy defense team.

You will support attorneys with secretarial tasks, time entry, filing, dictation, deposition scheduling, travel arrangements, and diary management in a fast-paced, client-focused environment.