Construction Defense Legal Administrative Assistant

Marshall Dennehey; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Marshall Dennehey seeks a full-time Legal Administrative Assistant in Jacksonville, FL, with 1-5 years of defense litigation experience; construction defense preferred. The role supports attorneys with secretarial, clerical, and docketing tasks in a fast-paced firm.

Responsibilities include opening mail, logging and entering time, transcription using BigHand, scheduling depositions, travel arrangements, and maintaining the attorney diary system while ensuring accuracy and professionalism.

Qualifications

• 1–5 years of defense litigation experience, construction defense preferred.
• Proficient in Microsoft Office Suite.
• Ability to manage a heavy workload in a fast-paced environment.
• Strong communication and organizational skills; detail-oriented.
• Ability to prioritize, multitask, and work well in a team.

Responsibilities

• Perform secretarial and clerical duties.
• Open mail for attorney and log time on time sheet as necessary.
• Enter attorney time sheets into computer daily.
• Answer telephone, providing non-legal information and taking messages if needed.
• Transcribe dictation using BigHand and prepare correspondence for attorney approval; draft legal documents as required.
• Maintain files and assist with filing; coordinate with office manager/floor supervisor as needed.
• Schedule depositions and other meetings and appointments.
• In emergencies, deliver or collect documents for attorney at courthouse or other offices.
• Arrange travel and hotel reservations for attorneys.
• Maintain attorney diary system.
• Perform additional duties as required.

Skills

Litigation defense

Microsoft Office

Time management

Multitasking

Communication

Tools

Microsoft Office

Job description

Marshall Dennehey seeks a full-time Legal Administrative Assistant in Jacksonville, FL, with 1-5 years of defense litigation experience; construction defense preferred. The role supports attorneys with secretarial, clerical, and docketing tasks in a fast-paced firm.

Responsibilities include opening mail, logging and entering time, transcription using BigHand, scheduling depositions, travel arrangements, and maintaining the attorney diary system while ensuring accuracy and professionalism.