Litigation Support Specialist - 1+ Yrs Experience - Jacksonville, FL

Marshall Dennehey; Jacksonville (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Marshall Dennehey in Jacksonville, FL is seeking a full-time Litigation Support Specialist I with 1+ year of experience to assist lawyers with document preparation, case management and client communication.

The role includes drafting and proofreading legal documents, managing files, scheduling, and maintaining calendars, timelines, and billing tasks. It requires discretion, confidentiality, and proficiency in Microsoft Office and legal software, with collaboration across legal teams.

Qualifications

• Administrative law firm experience required, preferrably in workers' compensation.
• Ability to draft, review pleadings and correspondence accurately.
• Strong organizational and time-management skills.

Responsibilities

• Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence.
• Case Management: Help manage files and legal databases, organize documents, track deadlines and court appearances.
• Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments and provide updates.
• Case Related Fact Investigation: Assist in fact investigation under attorney direction.
• Administrative Support: Manage calendars, schedule meetings, prepare expense reports, and handle calls.
• Billing and Timekeeping: Record billable hours and assist with vendor invoices.
• Court Filings: Prepare and file legal documents with courts.
• Guideline Compliance: Ensure compliance with client guidelines.
• Technology Support: Use legal software and technology tools for document management and e-discovery; provide tech support.
• Team Collaboration: Collaborate with attorneys, paralegals, and staff to ensure efficient workflow.

Skills

Communication skills

Prioritization & deadlines

Attention to detail

Discretion & confidentiality

Legal terminology knowledge

Microsoft Office proficiency

Tools

Microsoft Office Suite

Legal software applications

Job description

The law firm of Marshall Dennehey seeks a full time Litigation Support Specialist I with 1+ years of experience for its Jacksonville, FL office.

Position Summary

The Litigation Support Specialist I plays a crucial role in providing administrative and operational support to legal teams within the firm. This position involves assisting lawyers and legal professionals with various tasks, including document preparation, case management, and client communication. The Litigation Support Specialist I must possess strong organizational skills, attention to detail, and a solid understanding of legal terminology and procedures.

Document Preparation

Draft, review, and proofread legal documents, including pleadings, and correspondence, ensuring accuracy and adherence to formatting guidelines.

Case Management

Assist in managing files and legal databases, such as medical record subpoena charts, organizing documents, maintaining electronic and physical files, and tracking deadlines and court appearances.

Client Communication

Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.

Case Related Fact Investigation

at the direction of the attorney and/or paralegal.

Administrative Support

Provide administrative assistance to legal professionals, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence. With the ability to re-assign these tasks for the administrative assistant and/or project assistant on their team.

Billing and Timekeeping

Record billable hours and assist in facilitating processing of vendor invoices.

Court Filings

At the direction of the attorneys, prepare and file legal documents with courts.

Guideline Compliance

Assist in ensuring compliance with all client guidelines.

Technology Support

Utilize legal software and technology tools for document management, e-discovery, and case tracking, providing technical support to legal staff as needed.

Team Collaboration

Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and effective communication within the legal department.

Required Skills

• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.
• Attention to detail and high level of accuracy in all work tasks.
• Discretion and respect for confidentiality of sensitive information.
• Proficiency in Microsoft Office Suite and legal software applications.
• Strong knowledge of legal terminology, procedures, and documentation.

Education and Experience

• At least 1 year of administrative law firm experience preferrably in Workers' Compensation.

• Firm offers a sound future, competitive salary, and an excellent benefits package.

We are an Equal Opportunity Employer AA/M/F/D/V