Dynamic Labor & Employment Legal Admin

Dinsmore; San Diego (CA); Hybrid; USD 88,000 - 108,000; Full time

Job summary

Dinsmore & Shohl LLP is seeking a Legal Administrative Assistant in San Diego, CA to support multiple attorneys in the Labor & Employment practice groups. You will manage calendars, draft and file documents, and coordinate communications with clients and staff.

Ideal candidates have 5+ years of legal administrative experience, excellent typing (65 wpm), strong proofreading and technical skills, and a team-focused, independent work style in a high-volume environment.

Qualifications

• 5+ years of legal Administrative Assistant experience.
• Good understanding of the legal process surrounding labor & employment preferred.
• Excellent technical and communication skills.
• Ability to type 65 wpm.
• Attention to detail with top notch proofreading skills.
• Proven success as a positive team player as well as an independent worker.
• Ability to multi-task and balance multiple projects and priorities simultaneously.
• Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area.

Responsibilities

• Maintain positive contact with clients, attorneys, and staff.
• Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area.
• Manage attorney/paralegal communications.
• Prepare and process documents – Multiple electronic filings throughout Ohio Courts.
• Maintain schedules and calendars of multiple attorneys/paralegals.
• Open all team files.
• Data entry and maintenance with client systems.
• Follow up on return of filings.
• Prepare overnight packages.
• Communicate with clients via telephone and websites as needed.
• Maintain accurate and current information in case management system.
• Meet client deadlines and adapt to industry changes.
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
• Develop and maintain collegial relationships with business associates and clients
• Review title reports and recorded documents
• Proofread legal documents as required
• Provide support to attorneys in a high volume, time sensitive atmosphere
• Perform other duties and responsibilities as needed

Skills

Typing 65 wpm

Technical skills

Communication skills

Team player

Tools

Case management system

Job description

Dinsmore & Shohl LLP is seeking a Legal Administrative Assistant in San Diego, CA to support multiple attorneys in the Labor & Employment practice groups. You will manage calendars, draft and file documents, and coordinate communications with clients and staff.

Ideal candidates have 5+ years of legal administrative experience, excellent typing (65 wpm), strong proofreading and technical skills, and a team-focused, independent work style in a high-volume environment.