Legal Operations & Doc Management Specialist

Pillsbury Winthrop Shaw Pittman LLP; San Diego (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in San Diego seeks an experienced administrative professional to support attorneys and paralegals. You will prepare, format, proofread, and organize legal documents, assist with filings, manage binders, and coordinate meetings, travel, and depositions.

Requirements include a Bachelor's degree and 1+ year of legal support experience; proficiency in Microsoft Office; strong proofreading and communication.

Qualifications

• Bachelor’s degree required.
• 1+ year of administrative or legal support experience preferred.
• Experience supporting attorneys or paralegals in a law firm or other professional services environment is highly preferred.
• Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Excellent proofreading, formatting, written, and verbal communication skills.
• Exceptional attention to detail and a demonstrated ability to produce accurate, high quality work.

Responsibilities

• Prepare, revise, format, proofread, and quality-check legal documents and materials.
• Assist with document production, indexing, and filing for filings and deposits.
• Organize electronic and physical binders and ensure accuracy.
• Support electronic filings and prepare forms, exhibits, briefs, and other documents.
• Create hyperlinks and tables of contents and perform QC tasks.
• Maintain organized matter files and calendars for filings and deadlines.
• Prepare expense reports, engagement letters, and other admin docs.
• Coordinate mailings, travel, deposits and meetings.
• Enter calendars, edit prebills, and assist with timekeeping and billing records.
• Communicate professionally with attorneys, staff, clients, courts, and partners.
• Perform other admin, legal support, and client-billable duties as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Document Management

Timekeeping

Billing

Proofreading

Attention to detail

Organizational skills

Education

Bachelor's degree

Tools

Document management systems

Electronic filing systems

Job description

Pillsbury Winthrop Shaw Pittman LLP in San Diego seeks an experienced administrative professional to support attorneys and paralegals. You will prepare, format, proofread, and organize legal documents, assist with filings, manage binders, and coordinate meetings, travel, and depositions.

Requirements include a Bachelor's degree and 1+ year of legal support experience; proficiency in Microsoft Office; strong proofreading and communication.