Executive Assistant to the President & CEO and Board Liaison

Ronald McDonald House Washington DC; Fairfax (VA); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Ronald McDonald House Washington DC is seeking an Executive Assistant to the President & CEO and Board Liaison. This hybrid, full-time role based in Fairfax, VA, focuses on high-level administrative support, calendar management, travel coordination, and confidential handling of information.

You will also support board governance by preparing meetings, agendas, minutes, and communications, while drafting reports and coordinating special projects.

Qualifications

• Strong executive support skills including calendar and email management.
• Experience with board or senior leadership support and preparing board materials.
• Proficiency with office productivity tools and video conferencing platforms.
• Excellent written and verbal communication and professional interaction with diverse stakeholders.
• Exceptional organization and time-management with ability to prioritize multiple deadlines.
• Discretion and judgment handling confidential information.

Responsibilities

• Provide high-level administrative support to the President & CEO, including calendar management and scheduling.
• Coordinate travel, prepare correspondence, and manage confidential information with discretion.
• Support board governance by organizing board and committee meetings and preparing agendas/materials.
• Draft reports and presentations, track deadlines, and manage special projects and events.
• Serve as primary point of contact for internal and external stakeholders, promoting a professional image.

Skills

Calendar management

Email management

Meeting coordination

Travel arrangements

Document preparation

Board support

Communication skills

Organization

Discretion

Time management

Education

Degree preferred

Tools

Microsoft Office/Google Workspace

Video conferencing

CRM tools

Shared drives

Job description

Company Description

Ronald McDonald House Washington DC supports families facing a child's illness by providing programs that directly improve children's health and wellbeing. The organization addresses urgent community needs in children's health by helping families stay close to the care their child requires, especially when they must travel long distances. By offering stable housing, resources, and an environment of comfort, Ronald McDonald House reduces financial and emotional burdens such as travel costs, lost work, and separation from support networks. The organization believes that a nurturing, home-like setting and shared moments of connection can be as powerful as medicine in promoting healing. It fosters a compassionate, global community built on strength, hope, and joy in the healing journey.

Role Description

The Executive Assistant to the President & CEO and Board Liaison is a full-time hybrid role based in Fairfax, VA, with some flexibility for work-from-home arrangements. This position provides high-level administrative support to the President & CEO, including managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and handling confidential information with discretion. The role supports board governance by organizing board and committee meetings, preparing agendas and materials, maintaining records and minutes, and facilitating effective communication between leadership and board members. Day-to-day responsibilities include drafting reports and presentations, coordinating special projects and events, tracking key deadlines, and ensuring that organizational priorities and executive tasks are completed on time. The Executive Assistant and Board Liaison also serves as a primary point of contact for internal and external stakeholders, promoting a professional, mission-driven image of the organization at all times.

Qualifications

• Strong executive support skills, including calendar and email management, meeting coordination, travel arrangements, and document preparation.
• Experience with board or senior leadership support, such as preparing board materials, maintaining minutes and records, and coordinating board communications.
• Proficiency with office productivity tools and systems (e.g., Microsoft Office or Google Workspace, video conferencing platforms, shared drives, and basic database or CRM tools).
• Excellent written and verbal communication skills, with the ability to draft clear correspondence, reports, and presentations and interact professionally with diverse stakeholders.
• Exceptional organization, attention to detail, and time-management skills, including the ability to prioritize tasks, manage multiple deadlines, and work independently.
• Demonstrated discretion and judgment in handling confidential information and sensitive matters.
• Comfort working in a mission-driven, family-centered environment and aligning daily work with the organization’s values.
• Prior experience in nonprofit, healthcare, or human services settings is preferred.
• Associate's or Bachelor's degree in Business, Communications, or a related field, or equivalent relevant experience.