Dynamic Event Coordinator — VIP Hospitality & Admin (Miami)

Hyatt Hotels Corporation; Miami (FL); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Free room nights

Discounted room rates for Friends &amp

Medical, Prescription, Dental, Vision

401K with company match

Paid Vacation & sick days

Tuition Reimbursement

Job summary

Hyatt Regency Miami is seeking an energetic Administrative Assistant to support a team of Event Managers and the General Manager. The role focuses on coordinating schedules, communications, and VIP guest experiences in a fast-paced hospitality setting.

Responsibilities include calendar management, meeting prep, cross-department coordination, and ensuring seamless operations. Strong organizational and multitasking abilities are essential, with a professional presence for VIPs.

Qualifications

• Experience supporting senior leadership in a hospitality environment
• Ability to work efficiently in a fast-paced setting
• Strong communication and interpersonal skills
• Exceptional organizational and multitasking abilities
• Professional presence when interacting with VIP guests and stakeholders
• Proactive, energetic, and detail-oriented approach to work
• Ability to participate in operational walk-throughs and support daily hotel operations
• Free room nights, Discounted, and Friends & Family Room Rates
• Medical, Prescription, Dental, and Vision Insurance
• 401K with company match
• Paid Vacation, sick days, new child leave, and personal day
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Discounts at various retailers - Apple, AT&T, Verizon, Headspace, and many more

Responsibilities

• Coordinate calendars, meetings, appointments, correspondence, reports and department communications
• Prepare meeting agendas, take notes, and follow up on action items
• Facilitate communications between hotel leadership and departments (Front Office, Housekeeping, Engineering, Sales, F&B, Finance, HR)
• Maintain professionalism and discretion with guest, employee and business information
• Assist with special projects, hotel initiatives, walk-throughs, and leadership assignments
• Prepare personalized guest correspondence (pre-arrival, thank-you notes, service recovery, post-stay follow-up)
• Plan and execute internal meetings and small group room blocks

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

VIP guest presence

Detail-oriented

Operational walk-throughs

Job description

Hyatt Regency Miami is seeking an energetic Administrative Assistant to support a team of Event Managers and the General Manager. The role focuses on coordinating schedules, communications, and VIP guest experiences in a fast-paced hospitality setting.

Responsibilities include calendar management, meeting prep, cross-department coordination, and ensuring seamless operations. Strong organizational and multitasking abilities are essential, with a professional presence for VIPs.