Dynamic Branch Admin: Billing, Contracts & Inventory

Jobtailor; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced administrative professional to support branch operations, billing, invoicing, records, scheduling, and sales entry. The role involves handling accounts payable/receivable, contract management, and inventory control.

The ideal candidate has 3–5 years of relevant experience, strong communication skills, and proficiency with Google Suite. The position emphasizes customer service excellence and the ability to manage multiple tasks from

Qualifications

• High school diploma or GED required.
• 3-5 years of business administrative experience preferred.
• 3-5 years of experience in a similar administrative role preferred.
• Skill with Google Suite preferred.
• Experience supervising others preferred.
• Excellent listening and communication skills.
• Excellent customer service skills.
• Written and verbal communication skills.
• Organization and time-management skills, with the ability to manage multiple tasks and take direction from multiple departments.
• Ability to provide timely, clear, and concise feedback.
• Attention to detail and analytical skills.
• Customer focus and growth mindset.
• Outstanding problem-solving abilities.
• Ability to handle stress and stress-related situations.
• Ability to work independently and take initiative.

Responsibilities

• Handle day-to-day branch administrative duties, including billing, invoicing, records, scheduling, and sales entry.
• Manage Accounts Payable: create purchase orders, code and process bills.
• Manage Accounts Receivable: coordinate collection, credit requests, refunds, price changes, invoice retrieval.
• Manage customer contracts: database records, price increases, new agreements.
• Maintain office supply inventory.
• Support WDS processes: sales entry, routing, client contacts, and inventory updates.
• Support branches with other assigned functions.
• Maintain adequate branch inventories with the Warehouse Manager.
• Support WDS sales delivery, replacement, and bloom schedules.
• Assist with the Commission SOP.
• Manage or assist with MUR reporting.
• Perform physical inventory processes in WDS.

Skills

Customer service

Communication

Organization

Time management

Problem solving

Independent work

Attention to detail

Stress management

Education

High School Diploma or GED

Tools

Google Suite

Job description

Jobtailor in the United States is seeking an experienced administrative professional to support branch operations, billing, invoicing, records, scheduling, and sales entry. The role involves handling accounts payable/receivable, contract management, and inventory control.

The ideal candidate has 3–5 years of relevant experience, strong communication skills, and proficiency with Google Suite. The position emphasizes customer service excellence and the ability to manage multiple tasks from