Dynamic Arts Office & Exhibitions Coordinator

Dia Art; New York, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Dia Art in New York seeks an Office Coordinator to support the Director's office and the Dia Chelsea location. The role collaborates with Exhibitions and Finance to track costs and code expenses while maintaining office operations.

Strong organization, communication, and multitasking are essential to succeed in this role. Responsibilities include reception, mail coordination, meeting prep, and assisting with HR events and donor communications.

Qualifications

• 2–3 years of progressively responsible office administration experience.
• Strong written and verbal communication.
• Ability to multitask and prioritize.

Responsibilities

• Answer the main phone line and direct calls.
• Greet visitors and manage front-desk duties.
• Coordinate mail, packages, and delivery logistics.
• Maintain supplies and assist with kitchen and staff needs.
• Support Exhibitions and Finance with cost-tracking, invoicing, and reimbursements.

Skills

Office administration

Communication

Multitasking

Interpersonal skills

Microsoft Office

Confidentiality

Tools

Microsoft Office

Job description

Dia Art in New York seeks an Office Coordinator to support the Director's office and the Dia Chelsea location. The role collaborates with Exhibitions and Finance to track costs and code expenses while maintaining office operations.

Strong organization, communication, and multitasking are essential to succeed in this role. Responsibilities include reception, mail coordination, meeting prep, and assisting with HR events and donor communications.