Dynamic Administrative & Scheduling Specialist

YAI; Manhattan (KS); On-site; USD 33,000 - 39,000; Full time

Job summary

YAI Network is seeking an Administrative Assistant to provide general clerical support at an assigned location. You will receive inquiries by phone, email, or in-person, coordinate meetings, and assist with various office operations.

Responsibilities include data entry, document management in systems such as Workday, Digital Agency, and Salesforce; greet visitors; manage supplies; and coordinate transportation as needed.

Qualifications

• High School diploma or equivalent; 1 year of admin support experience or a satisfactory combination of education and training.
• Proficient with Microsoft Office Suite; Word, Excel and Outlook.
• Excellent time management and organizational skills with attention to detail.
• Ability to learn and use Workday, Digital Agency, OPWDD systems, Salesforce and shared drives.
• Strong interpersonal and customer service skills; able to communicate clearly in writing and verbally.
• Flexible and proactive with the ability to handle multiple tasks.
• Willingness to travel and report on-site at multiple locations as needed; lift up to 25 pounds.

Responsibilities

• Perform clerical and administrative tasks; prepare memos, lists, spreadsheets, and presentations.
• Answer and screen phone calls, direct inquiries, and take messages.
• Schedule and coordinate meetings; manage Outlook calendar and agendas.
• Liaise with internal departments and external stakeholders for location or program needs.
• Receive, sort, and distribute mail and supplies; manage documentation in electronic systems.
• Data entry and maintenance of referral-related records across systems.
• Assist in developing systems to improve administrative processes.
• May monitor attendance, program tracking, and reports; escalate concerns as needed.
• Assist with fiscal tasks including ledgers, invoices, and petty cash reconciliation.
• Support access requests for systems and participate in trainings or events as required.

Skills

Interpersonal skills

Time management

Organizational skills

Initiative

Flexibility

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

YAI Network is seeking an Administrative Assistant to provide general clerical support at an assigned location. You will receive inquiries by phone, email, or in-person, coordinate meetings, and assist with various office operations.

Responsibilities include data entry, document management in systems such as Workday, Digital Agency, and Salesforce; greet visitors; manage supplies; and coordinate transportation as needed.