Dynamic Administrative & Operations Support

YAI - Seeing beyond disability; New York (NY); Hybrid; USD 33,000 - 39,000; Full time

Job summary

YAI - Seeing beyond disability is seeking an Administrative Assistant in Manhattan for full-time, on-site support. You will handle calls, scheduling, data entry and file management, coordinating with care programs and external partners.

Ideal candidates will have a High School diploma, at least one year in administrative roles, and proficiency with Word, Excel and Outlook, plus familiarity with Workday, Digital Agency and Salesforce systems as needed.

Qualifications

• High School diploma or its educational equivalent, plus one year of admin support experience.
• Basic proficiency with Microsoft Office: Word, Excel and Outlook.
• Excellent time management and organizational skills with attention to detail.
• Ability to use and learn systems like Workday, Digital Agency, Salesforce and OPWDD.
• Strong interpersonal and customer service skills; able to communicate clearly.

Responsibilities

• Perform clerical tasks such as filing, copying, scanning and data entry.
• Answer and screen phone calls, directing messages appropriately.
• Coordinate meetings: secure rooms, invite attendees, prep agendas.
• Liaise with internal/external stakeholders for location/program needs.
• Receive, sort and distribute mail and supplies; manage inventory.
• Maintain documentation in shared drives and electronic systems.
• Assist with system access requests and trainings as needed.
• Support with basic fiscal tasks and reports as required.

Skills

Administrative support

Phone screening

Data entry

Scheduling

Microsoft Word

Excel

Outlook

Customer service

Education

High School diploma or equivalent

Tools

Workday

Digital Agency

Salesforce

OPWDD systems

Job description

YAI - Seeing beyond disability is seeking an Administrative Assistant in Manhattan for full-time, on-site support. You will handle calls, scheduling, data entry and file management, coordinating with care programs and external partners.

Ideal candidates will have a High School diploma, at least one year in administrative roles, and proficiency with Word, Excel and Outlook, plus familiarity with Workday, Digital Agency and Salesforce systems as needed.