Clerical Assistant

YAI - Seeing beyond disability; New York (NY); On-site; USD 51,577,000 - 57,308,000; Full time

Job summary

YAI - Seeing beyond disability in New York is seeking an administrative assistant to support data entry, filing, and routine tasks in a fast-paced office.

You will use Word, Excel, and Outlook to manage documents, emails, and schedules, ensuring accuracy and timely responses. The role requires strong organization, multitasking, and a commitment to quality in a supportive environment.

Qualifications

• Must have high school diploma and ability to read/write/sort documents.
• Ability to perform basic office duties using related equipment (scanner, printer, etc.).
• Knowledge of MS Office Suite and data entry best practices.

Responsibilities

• Assist team with organizing data and data entry into databases.
• Handle routine administrative tasks and manage office supplies.
• Answer/direct phone calls and emails; manage filing systems (paper and digital).
• Track deadlines and support client cases to stay active.
• Maintain mail flow and operate office equipment as needed.
• Perform other duties as assigned.

Skills

Data entry

Typing

Attention to detail

Phone etiquette

Phone handling

Administrative support

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Key/Essential Functions & Responsibilities

Assist TEAM with organizing data, managing all office related items, handling routine administrative support tasks Knowing how to use programs like Microsoft (Suite) Word, Excel, Outlook for typing, spreadsheets, and emails. Accurately input numbers, client details and logs in databases with high attention and detail. Answers and directs phone calls and/or responds to or directs emails. Organizing and maintaining both physical paper and digital filing systems for easy retrieval May write or enter data on forms, logs and/or in electronic systems. Tracking deadlines to keep client cases active Handling incoming and outgoing mail, ordering office supplies and operating equipment like printers and scanners Performs all other duties, as assigned.

Minimum Qualification Requirements

Minimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.) High School Diploma required (college degree preferred but not required). Ability to read, write and sort documents using letters, dates and/or other designated filing criteria Ability to perform basic office duties using related equipment (scanner, shredder, phone, computer, etc.)

Preferred Qualification Requirements

Preferred Qualification Requirements (desired requirements beyond MQRs above) Previous experience with medical billing and systems, specifically billing for services received by individuals with I/DD in assigned state of operations (NY or NJ) Previous experience processing or completing applications for Medicaid and Social Security benefits or entitlements.

Schedule Monday to Friday 9am to 5pm

Pay rate range $18.00 to $20.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

Our Roots

YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

YAI Today

YAI Today Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them. YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others. Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

Better Together

At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer. To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.

http://www.yai.org/