Dynamic Administrative Assistant – Temporary, Healthcare Office Ops

Englewood Orthopedic Associates; Englewood Cliffs (NJ); On-site; USD 28,000 - 32,000; Full time

Job summary

Englewood Orthopedic Associates is seeking an Administrative Assistant in Englewood Cliffs, NJ. This temporary, full-time role supports the Practice Administrator, HR Generalist, and management team with daily administrative, financial, and operational tasks.

Opportunities for internship experiences are available for qualified candidates seeking healthcare administration exposure. The position involves coordinating meetings, managing supplies, handling invoices in QuickBooks, and maintaining

Qualifications

• Associate's degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities).
• Prior experience in an administrative assistant or office support role (healthcare setting a plus).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills.
• Experience with QuickBooks or similar accounting software preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong attention to detail, discretion, and professionalism.

Responsibilities

• Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
• Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
• Enter invoices into QuickBooks and assist with accounts payable functions.
• Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
• Create and maintain spreadsheets, reports, and project documentation as needed.
• Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
• Perform general office tasks including filing, scanning, data entry, and document organization.
• Act as a point of contact for staff inquiries and assist with internal communication.
• Contribute to special projects and provide flexible support across departments.

Skills

Multitasking

Communication

Discretion

Education

Associate's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

Job description

Englewood Orthopedic Associates is seeking an Administrative Assistant in Englewood Cliffs, NJ. This temporary, full-time role supports the Practice Administrator, HR Generalist, and management team with daily administrative, financial, and operational tasks.

Opportunities for internship experiences are available for qualified candidates seeking healthcare administration exposure. The position involves coordinating meetings, managing supplies, handling invoices in QuickBooks, and maintaining