Dynamic Administrative Assistant, Engineering School

The University of British Columbia; United States; Remote; USD 27,000 - 33,000; Part time

Job summary

The University of British Columbia Okanagan School of Engineering is seeking an Administrative Assistant to provide flexible support across Academic Services and Administrative Services. You will handle correspondence, scheduling, records management, data entry, and meeting logistics to keep operations efficient.

The role supports student services and academic administration, including admissions, registration, scheduling, examinations, awards, and graduation processes.

Responsibilities

• Provides administrative support to Academic Services, Administrative Services, and shared School initiatives.
• Assists with correspondence, scheduling, records management, filing, document preparation, data entry and general office administration.
• Monitors and responds to routine inquiries via email, phone and other channels.
• Maintains files, databases, spreadsheets, forms, and tracking systems.
• Assists with preparing reports, presentations, communications and other documentation.
• Supports meeting scheduling, calendar coordination, room bookings and logistics across teams.
• Supports student service and academic administrative activities.
• Responds to routine student inquiries and directs to appropriate resources.
• Assists with admissions, registration, scheduling, examinations, awards and graduation processes.
• Supports maintenance of student and program records.
• Provides administrative support for School operational and administrative activities.
• Assists with procurement, purchasing, inventory tracking and supplies management.
• Supports event registration, scheduling, logistics and day-of-event support.
• Collects, verifies and organizes information for reports and data management.
• Provides support to committees, minutes, agendas and project teams.

Job description

The University of British Columbia Okanagan School of Engineering is seeking an Administrative Assistant to provide flexible support across Academic Services and Administrative Services. You will handle correspondence, scheduling, records management, data entry, and meeting logistics to keep operations efficient.

The role supports student services and academic administration, including admissions, registration, scheduling, examinations, awards, and graduation processes.