Dual-School Administrative Assistant & Coordinator

University-of-Saint-Joseph; West Hartford (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

University of Saint Joseph in West Hartford, CT seeks an Administrative Assistant to support two schools, serving as a liaison with students and staff and coordinating daily office operations.

The role requires exceptional communication, computer and organizational skills, with duties including receptionist tasks, scheduling, file management and event support. A high school diploma and 2–3 years of administrative experience are required; higher education experience is a plus.

Qualifications

• High School diploma or equivalent required; Associates or Bachelors degree preferred.
• Two to three years experience as an administrative assistant strongly preferred
• Experience in higher education a plus

Responsibilities

• Acts as receptionist for the departments, answers and screens telephone calls, visitors and/or mail, takes messages.
• Responds to routine requests for information regarding Department programs and events and refers complex requests to appropriate staff or faculty members.
• Manages daily functioning of the School/Department office, including supplies, mailings, work orders, student worker relations, student record upkeep and other file management functions.
• Schedules appointments and coordinates arrangements for meetings, conferences, and travel.Coordinates logistics for School/Department events.
• Organizes work flow and initiates follow-up action and communications on behalf of Dean, Chairs or Directors and other faculty and staff. Collects and disseminates information within and beyond the University accordingly.
• Organizes and maintains computer files, office files, and records in accordance with School/Department procedures, and follows up on pending matters.
• Uses appropriate technology to compose and produce professional correspondence, minutes of meetings, presentations, spreadsheets, databases, reports and marketing materials (e.g., brochures).
• Uses appropriate software and information sources to continually update and improve the School/Department's web presence.
• Supports School/Departments in events, including occasional evening and weekend events, such as but not limited to receptions, open houses, career fairs, recruitment events, orientation, and commencement.

Skills

Administrative support

MS Office

Customer service

Organizational skills

Written and verbal communication

Education

High School diploma or equivalent

Associates or Bachelors degree preferred

Experience in higher education a plus

Tools

MS Office Suite

Mail Merge

Database Management

Job description

University of Saint Joseph in West Hartford, CT seeks an Administrative Assistant to support two schools, serving as a liaison with students and staff and coordinating daily office operations.

The role requires exceptional communication, computer and organizational skills, with duties including receptionist tasks, scheduling, file management and event support. A high school diploma and 2–3 years of administrative experience are required; higher education experience is a plus.