Dual Sales Coordinator

Greens Operations Inc; Irvine (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

PTO and holiday pay

Hotel travel discounts

Career growth opportunities within the

Job summary

Greens Operations Inc. in Irvine, CA seeks a Dual Sales Coordinator to support sales for two hotel properties. You will focus on lead response, prospecting, client follow-up, sales administration, and revenue-generating activities.

The role suits an organized, energetic, and proactive individual who enjoys building relationships and helping drive business across multiple market segments. Local travel between properties is required.

Qualifications

• 1–2 years of hotel, hospitality, sales, or administrative experience preferred.
• Strong organizational and prioritization skills for two properties.
• Excellent written and verbal communication.
• Comfortable communicating with clients by phone, email, and in person.
• Hospitality brand experience preferred.

Responsibilities

• Respond promptly to incoming leads, RFPs, and client inquiries while maintaining response-time standards.
• Assist with preparing proposals, contracts, rate agreements, and other sales-related documents.
• Coordinate site tours, client appointments, sales calls, and hotel visits.
• Maintain relationships with existing accounts and assist with retention and growth.
• Coordinate site tours, client appointments, sales calls, and hotel visits.
• Assist with outside sales calls, networking events, and community activities as needed.
• Maintain accurate sales activity, lead tracking, and pipeline management.
• Assist with group bookings, rooming lists, billing coordination, and communication between clients and hotel operations.
• Support the Director of Sales and hotel leadership with sales initiatives, promotions, and business growth.
• Monitor local market activity and identify new accounts and revenue opportunities.
• Prepare weekly sales activity reports and maintain organized sales records for both properties.
• Work with operations to ensure a seamless client experience from booking through arrival.

Skills

Strong organizational skills

Excellent communication

Local travel readiness

Relationship-building

Tools

Microsoft Office

Outlook

Delphi

OnQ

PEP

CI/TY

Job description

The Dual Sales Coordinator supports the sales efforts for two hotel properties with a focus on lead response,

prospecting, client follow-up, sales administration, and revenue-generating activities. This role is ideal for an

organized, energetic, and proactive individual who enjoys building relationships, supporting the sales process,

and helping drive business across multiple market segments.

Key Responsibilities

• Support sales efforts for two hotel properties across corporate, group, sports, government, crew, and local
• Respond promptly to incoming leads, RFPs, and client inquiries while maintaining brand response-time standards.
• Assist with preparing proposals, contracts, rate agreements, and other sales-related documents.
• Conduct prospecting and client follow-up to identify and develop new business opportunities.
• Maintain relationships with existing accounts and assist with account retention and growth.
• Coordinate site tours, client appointments, sales calls, and hotel visits.
• Assist with outside sales calls, sales blitzes, networking events, and community activities as needed.
• Maintain accurate sales activity, account information lead tracking, and pipeline management.
• Assist with group bookings, rooming lists, billing coordination, and communication between clients and hotel operations.
• Support the Director of Sales and hotel leadership with sales initiatives, promotions, and business
• Monitor local market activity and assist in identifying new accounts and revenue opportunities.
• Prepare weekly sales activity reports and maintain organized sales records for both properties.
• Work closely with the operations and revenue teams to ensure a seamless client experience from booking through arrival.

Qualifications

• 1–2 years of hotel, hospitality, sales, or administrative experience preferred.
• Previous hotel sales experience is a plus.
• Strong organizational skills with the ability to manage priorities for two properties.
• Excellent written and verbal communication skills.
• Comfortable communicating with clients by phone, email, and in person.
• Self-motivated, dependable, professional, and willing to take initiative.
• Strong attention to detail and ability to follow through on multiple projects and deadlines.
• Hospitality brand experience preferred.

Preferred Skills

• Strong prospecting and relationship-building abilities.
• Sales-minded with an interest in developing new business.
• Professional appearance and demeanor.
• Ability to travel locally between properties and for client meetings, sales calls, and networking events.
• Experience with Delphi, OnQ, PEP, CI/TY, or similar hotel systems is a plus.
• Proficiency with Microsoft Office, Outlook, and related business applications.
• Health, dental, and vision insurance
• PTO and holiday pay
• Hotel travel discounts
• Career growth opportunities within the organization

This position supports two hotel properties and requires the ability to effectively prioritize the sales needs of both

hotels. The role may require a flexible schedule, including occasional evenings or attendance at networking and