Dual Property Administrator

StoryPoint; Prospect (KY); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading senior residential community is seeking a Property Administrator to oversee office activities, manage staff, and ensure financial oversight. The role requires strong communication skills, proficiency in Yardi, and experience in property management. Join a team dedicated to making every minute great for seniors and families.

Qualifications

• 2-4 years of experience in property management.
• Administrative experience required.
• Accounting or financial experience preferred.

Responsibilities

• Manage front office personnel and supervise staff.
• Complete resident billing and process payments.
• Administer payroll and maintain department expenses within budget.

Skills

Communication

Teamwork

Writing

Tools

Yardi

Microsoft Office

Job description

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StoryPoint of Louisville East and StoryPoint Prospect

Full Time

The Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator will assist the Executive Director with financial oversight of budget, department declining budgets, NOI, coverage ratio, cash flow, and loss prevention.

Required Experience

• 2-4 years of experience in property management
• Ability to write clearly and concisely
• Effective verbal communication skills with individuals and groups
• Ability to work collaboratively as part of a team
• Proficiency with Microsoft Office Applications
• Accounting or financial experience preferred
• Administrative experience required
• Knowledge of Yardi
• Some travel may be required

Primary Responsibilities

• Assume Executive Director responsibilities when required
• Manage front office personnel and supervise staff
• Function as Manager on Duty, including weekend rotations
• Schedule front office staff
• Complete resident billing and process payments
• Record income, notify residents of non-payments, and perform month-end closing
• Maintain property files and vendor documentation
• Provide quality service to residents
• Manage lease renewals and move-in/move-out paperwork in Yardi
• Reconcile petty cash and process invoices weekly
• Administer payroll and maintain department expenses within budget
• Purchase supplies and maintain vendor relationships
• Additional duties as needed, supporting team performance and organizational improvement
• Train front office staff as needed
• Manage receivables and collections
• Conduct monthly general ledger reviews
• Collaborate on operational forecasting with 98% accuracy over four months

General Working Conditions

This position involves standing for long periods, effective communication, and the use of hands for handling equipment and documents. Occasional lifting up to 25 pounds is required. The work environment is moderate noise, with occasional travel to different locations.

Connecting Seniors, Families and Communities

Our senior living communities have served seniors and families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee for over 37 years, offering various services including independent, assisted living, memory care, and nursing. We focus on authentic connections and creating exceptional experiences daily, fostering a culture where employees thrive and residents shine.

We believe in making every minute great, guided by our pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy. We empower employees to lead at every level, emphasizing service and happiness.

We attract passionate, diverse individuals who believe in service and community, fostering close collaboration and innovative ideas.

If you love serving others and seek a thriving career opportunity, CommonSail Investment Group is your destination.

This description is intended to outline general tasks and work levels and should not limit the supervisor's authority to assign duties. It does not exclude other duties of similar level or nature.

Equal Opportunity Employer

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