Dual Enrollment & Articulation Specialist

California State University, Chico; Turlock (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

California State University, Chico is seeking an Administrative Analyst/Specialist – Exempt I to coordinate articulation, dual enrollment, transfer, and academic pathways. This role supports partnerships with high schools, districts, community colleges, and universities, ensuring documentation and timelines are maintained and policy requirements are followed.

The position requires a bachelor’s degree and experience in higher education administration, with responsibilities covering program

Qualifications

• Bachelor's degree and/or equivalent training.
• Experience in administrative work involving study, analysis, and evaluation.
• Knowledge of transfer and articulation processes and partnerships.

Responsibilities

• Coordinate articulation, dual-enrollment, transfer, and pathway programs.
• Prepare articulation agreements and related documentation.
• Maintain information on course equivalencies and transfer pathways.
• Coordinate with schools and partner institutions regarding program requirements and timelines.
• Prepare pathway maps and transfer information with academic units.
• Support recruitment, outreach, admissions, and advising services.
• Represent the University in articulation and dual-enrollment meetings.

Skills

Coordination

Communication

Education

Bachelor's degree or equivalent training

Experience in higher education

Tools

ASSIST

C-ID

TES

Student information systems

Job description

Job no: 562910
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

• Position Summary
• Classified as: Administrative Analyst/Specialist – Exempt I
  Full-time position available on or after January 1, 2027for Student Records.

  This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating assigned University dual enrollment partnerships and articulation agreements with regional high schools, school districts, California Community Colleges, and other educational institutions; supporting academic pathways; maintaining related program information and documentation; applying established University, CSU, state, and intersegmental requirements; and preparing reports, analyses, and recommendations to support program administration and process improvement.

• Job Duties
• Coordinate assigned articulation, dual-enrollment, transfer, and academic pathway programs.
• Coordinate the preparation, routing, renewal, and maintenance of approved articulation agreements and related documentation.
• Maintain information related to course equivalencies, transfer pathways, academic partnerships, and program offerings.
• Coordinate with schools, districts, community colleges, universities, academic departments, campus offices, and external partners regarding program requirements and timelines.
• Prepare pathway maps, transfer information, and related resources in consultation with academic units.
• Connect established academic pathway activities with recruitment, outreach, admissions, transfer, and advising services.
• Serve as an operational resource for articulation and dual-enrollment inquiries and refer complex policy, exception, or approval matters to the appropriate administrator.
• Represent the University in assigned articulation, transfer, and dual-enrollment meetings and activities.
• Coordinate day-to-day administration, timelines, meetings, materials, correspondence, and logistics for assigned programs.
• Maintain program files, databases, tracking logs, and information in applicable administrative, articulation, transfer, and student information systems.
• Coordinate scheduling activities and maintain accurate timelines for program, articulation, dual-enrollment, and related academic processes.
• Apply established University, CSU, state, and campus procedures to assigned administrative activities and transactions.
• Process or coordinate purchase requests, travel documentation, reimbursements, and other program-related transactions in accordance with established procedures.
• Track program participation, course offerings, partnership activities, expenditures, budget activity, and related information.
• Coordinate system testing, data validation, maintenance, and implementation activities for assigned applications and processes.
• Identify system or operational issues and coordinate appropriate resolutions with technical and administrative staff.
• Research and apply established University, CSU, state, and intergovernmental requirements affecting assigned programs.
• Collect, organize, and review information related to dual enrollment, articulation, transfer, academic pathways, and educational partnerships.
• Monitor approved curriculum, policy, and requirement changes and communicate potential impacts to appropriate units and partners.
• Identify administrative or operational issues, gaps, and inconsistencies and prepare recommendations for management review.
• Compile information and documentation for reports, audits, reviews, and compliance activities.
• Prepare summaries, reports, presentations, and recommendations related to assigned programs.
• Provide procedural information and guidance to faculty, staff, academic departments, campus offices, and external partners.
• Review the effectiveness of assigned program processes and identify trends or opportunities for improvement.
• Recommend modifications to procedures, workflows, documentation, and coordination activities.
• Support approved process improvements and coordinate implementation with affected units and partners.
• Prepare and update procedural guides, forms, checklists, training materials, web content, and informational resources based on approved requirements.
• Develop and provide training and consultation for faculty, staff, academic departments, advisors, and external partners.
• Maintain documentation related to process improvements, implementation activities, and training.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.
• Minimum Qualifications
• Education: Bachelor's degree and/or equivalent training.

  Experience:Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Preferred Qualifications
• Two (2) year in experience in higher education, K-12 education, Academic Affairs, enrollment management, articulation, transfer services, dual enrollment, curriculum, admissions, registrar services, academic advising, educational partnerships, or a related field.
• Bachelor’s degree from an accredited four-year college or university.
• Prior experience in a CSU or higher education setting.
• Experience coordinating dual enrollment, concurrent enrollment, early college, or other K-12/higher education partnership activities.
• Experience supporting articulation, curriculum review, transfer credit, general education, or academic pathway activities.
• Experience working with California Community Colleges and/or California public school districts.
• Experience coordinating projects or processes involving multiple departments or organizations.
• Experience with ASSIST, C-ID, TES, curriculum management systems, student information systems, degree audit systems, or comparable technologies.
• Knowledge of Associate Degrees for Transfer, Transfer Model Curricula, Cal-GETC, C-ID, and related California transfer initiatives.
• Knowledge, Skills, Abilities
• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Working knowledge of general practices, program, and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Physical Requirements
• The physical demands described are representative