Assistant Registrar - Articulation and Graduation (Administrator I)

California State University - Chico; Chico (CA); On-site; USD 50,000 - 147,000; Full time

Job summary

California State University - Chico is seeking an Assistant Registrar for Articulation and Graduation Advising and Transfer Credit. The role provides leadership, strategic direction, and operational oversight for articulation, transfer credit, graduation advising, degree audits, and related processes to ensure policy compliance and accurate student records.

The position requires a Bachelor's degree with at least five years in registrar operations, including supervisory experience.

Qualifications

• Bachelor's degree required.
• Minimum five years of progressively responsible registrar operations experience.
• Two years in lead or supervisory role.
• Experience with articulation policy, transfer credit evaluation, and degree audit functionality.
• Knowledge of FERPA, Title 5, and related regulations.

Responsibilities

• Provide leadership for Articulation and Graduation Advising and Transfer Credit teams.
• Establish operational priorities, develop procedures, and implement strategic initiatives.
• Manage technology supporting academic records, articulation, transfer credit, and graduation services.
• Apply expertise in articulation policy, transfer credit evaluation, plan code creation and maintenance, and degree audit functionality.
• Collaborate with Academic Affairs, IT, faculty governance, and the CSU Chancellor's Office.
• Support enrollment management planning and campus/systemwide initiatives.
• Develop operational metrics and drive continuous improvement and customer service excellence.

Skills

Leadership

Strategic planning

Project management

Regulatory compliance

PeopleSoft

Stakeholder collaboration

Education

Bachelor's degree in a job-related field

Master's degree in higher education

Tools

PeopleSoft

Job description

Job/Department Summary:

The Assistant Registrar for Articulation and Graduation Advising and Transfer Credit works under the general direction of the University Registrar and provides leadership, strategic direction, operational oversight, and continuous improvement for the University's articulation, transfer credit, graduation advising, degree audit, plan codes, graduation processing, and degree conferral functions. The position is responsible for ensuring compliance with California Education Code, Title 5, CSU Executive Orders, Chancellor's Office Executive Memoranda, federal regulations, accreditation standards, and campus academic policies governing student records, general education, transfer credit, articulation, graduation requirements, and degree completion.

• Provides direct supervision and leadership for the Articulation and the Graduation Advising and Transfer Credit team
• Establishes operational priorities, develops procedures, and implements strategic initiatives
• Manages technology supporting academic records, articulation, transfer credit, and graduation services
• Applies knowledge and expertise with articulation policy, transfer credit evaluation, plan code creation and maintenance, and degree audit functionality
• Collaborates extensively with Academic Affairs, Enrollment Management Services, IT, faculty governance committees, and the CSU Chancellor's Office
• Supports strategic planning for Enrollment Management Services and provides leadership for campus and systemwide initiatives
• Develops operational metrics and assessment strategies, fostering continuous process improvement and exceptional customer service

Required Education and Experience:

• Bachelor's degree in a job-related field
• A minimum of five years of progressively responsible professional experience in university registrar operations in articulation, transfer credit evaluation, graduation services, degree audit, academic records, enrollment management, or closely related higher education administration, with two of those years providing lead or supervisory guidance to a work unit

Preferences:

• A master's degree in higher education or a related field
• Experience in public higher education or the California State University system
• Familiarity with FERPA, Title 5, state and federal mandates, assembly and senate bills
• Experience using PeopleSoft or similar student information system

Compensation

Admin I Hiring Range: $49,620 - $147,456 per year, salary commensurate with education and experience. Time Base: Full-time. This is a Management Personnel Plan (MPP), at-will position, exempt from FLSA overtime provisions.