TEMPORARY Evaluator

State Center Community College District; Fresno (CA); On-site; USD 37,000 - 45,000; Part time

Job summary

State Center Community College District's Reedley College seeks a Temporary Evaluator to review student records, determine transfer credits, and prepare GE/IGETC certifications. Under supervision, evaluate transcripts from multiple institutions, convert units, and advise on degree requirements.

The role includes auditing military records, handling graduation applications, maintaining records, and ensuring FERPA compliance, with on-site duties at Reedley College, CA.

Qualifications

• Methods for analyzing student records and transcripts.
• Knowledge of transfer credit policies and GE/IGETC requirements.
• Familiar with FERPA and district policies.

Responsibilities

• Lead work guidance and direction to staff and student aides.
• Evaluate transcripts to determine transfer credits and degree requirements.
• Determine course equivalencies and unit values from various institutions.
• Provide information on district policies and graduation certification.
• Maintain and organize files and records for audits and petitions.

Skills

Academic records evaluation

FERPA knowledge

Customer service

Data entry

Records management

Regulatory compliance

Education

Associate degree

Job description

TEMPORARY Evaluator

Salary: $27.46 - $33.77 Hourly

Location: Reedley College, CA

Job Type: Temporary

Division: RC Student Services

Job Number: 202600003-T

Closing:

General Purpose

Under general supervision, performs complex technical dutiesevaluating and analyzing student academic records to determineeligibility for degrees or certificates; prepares certificationsfor general education transfer requirements; provides technicalinformation and assistance; and performs related duties asassigned.

Essential Duties & Responsibilities

1. Provides day-to-day lead work guidance and direction to otherstaff and student aides; assigns, schedules and monitors work forcompleteness, accuracy and conformance with District, departmentand legal/regulatory requirements and standards; providesinformation, instruction and training on work procedures andtechnical, legal and regulatory requirements.
2. Evaluates student academic records, including records fromother local, state, private, out-of-state and internationalinstitutions, to determine student transfer credit followingestablished procedures, in consultation with the ArticulationOfficer; verifies completion of educational requirements fordegrees, certificates, California State University GeneralEducation (GE) breadth requirement certification andInter-segmental General Education Transfer Curriculum (IGETC)Certification.
3. Evaluates, researches and interprets transcripts, coursedescriptions and other documents to determine course equivalenciesand course substitutions; evaluates transcripts and other documentsfor courses and units completed and course level, content and unitvalue; determines number of units accepted by reviewing catalogs,grading systems and/or by contacting other institutions viatelephone, written communication and by utilizing otherappropriate reference materials; converts quarter units to semesterunits where applicable.
4. Provides technical assistance and information to students,counselors, faculty and staff regarding the interpretation ofDistrict policies, procedures and federal/state regulations relatedto graduation and CSU/UC general education certification; explainsbasis for evaluation, researches student inqueries, resolvesproblems and makes corrections as needed; assists students incompleting various forms and documents.
5. Provides information and technical assistance to othercolleges, universities and institutions outside of the Districtregarding course transfers, course equivalencies, course contentand other evaluation- related requirements.
6. Audits and reviews military records, advanced placement testscores, College-Level Examination Program (CLEP) test scores,external course credits, units and grades to determine and recordnumber of units awarded; determines athletic eligibility based onestablished rules and regulations.
7. Conducts degree audits to ensure students meet all requirementsand prepares IGETC and GE certifications; researches and correctsdegree audit discrepancies based on established guidelines; assistswith grade intake at semester end.
8. Reviews final grades and verifies completion of final semestercourses.
9. Prepares correspondence to students on graduation and degreerequirements, evaluation status, additional required documentation,and other evaluation-related issues; processes applications forgraduation and assists with determination of eligibility forgraduation based on approved curriculum.
10. Maintains a variety of standard office and specialized recordsand files; creates and maintains spreadsheets and databases totrack petitions, electronic and paper files, activities andservices.
11. Maintains all student supporting documentation to meetretention and audit requirements; maintains and ensures theconfidentiality of all student documents and records in accordancewith the Family Educational Rights and Privacy Act and establisheddistrict policies and procedures.
12. Stays current on federal and state law and regulationsapplicable to the evaluation of academic records by attending andparticipating in workshops, meetings, regional conferences andtraining; attends districtwide meetings and training.
13. Demonstrates sensitivity to and understanding of historicallyminoritized groups and participates in professional developmentactivities to increase cultural competency to enhance equity-mindedpractices within the District.

OTHER DUTIES

1. Provides backup for other Admissions and Records staff.
2. Assists at graduation ceremonies by preparing graduation listsand diplomas/certificates; prepares and distributes reader cards,regalia, and other ceremony activities. Interacts with otherdepartments and with state and federal programs on behalf of thedepartment, program or a student.
3. Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES

1. Methods, techniques and sources of information used inanalyzing and evaluating student records and transcripts.
2. Practices, techniques and terminology involved in academicstructures, transfer of credit and curriculum interpretation inpost-secondary educational institutions.
3. District policies and procedures regarding curricula andinstructional programs offered by District colleges and associateddegrees and certificates.
4. District graduation requirements and general education transferrequirements.
5. Customer service practices including telephone and emailetiquette.
6. District student recordkeeping practices and procedures forprocessing student information and interpreting input and outputdata.
7. Policies, procedures, goals and objectives of a collegeadmissions and records department.
8. Research methods and procedures applicable to academicrecords.
9. The Family Educational Rights and Privacy Act and otherDistrict, state and federal laws, rules, regulations and policiesgoverning student admissions and records.
10. Practices and techniques of sound business communication;correct English usage, including spelling, grammar andpunctuation.
11. Safety policies and safe work practices applicable to theassignment.
12. Basic principles and practices of employee work guidance anddirection.
13. Personnel Commission Rules, board Policies and AdministrativeRegulations, Human Resources procedures and collective bargainingagreements.
14. Use and operations of scanners, phone systems, computers,standard business software, and database and spreadsheetapplications.

Skills and Abilities to:

1. Assign and review the work of assigned staff.
2. Evaluate student academic records in compliance with theCalifornia Education Code, Title 5, board policy, administrativeregulations and college catalogs.
3. Provide customer service in person, over the phone andelectronically, sometimes to confrontational individuals.
4. Interpret, explain and apply complex legal mandates,regulations, guidelines, policies and procedures applicable toassigned responsibilities with consistency and a high degree ofaccuracy.
5. Prepare clear and accurate reports, documents, data entries andfiles at an acceptable speed.
6. Determine work priorities during peak workload periods, usingsound judgment in the application of policies, rules, regulationsand standard operating procedures.
7. Organize and maintain physical and electronic files.
8. Perform mathematical calculations.
9. Maintain confidentiality of District and student files andrecords.
10. Effectively engage and support historically minoritized groupsby addressing issues of equity and improving culturally responsiveservice-oriented practices.
11. Communicate effectively, both orally and in writing.
12. Understand and follow written and oral instructions.
13. Operate a computer and use standard business software.
14. Represent the District effectively to students, counselors,faculty and other colleges.
15. Exercise tact and diplomacy in dealing with sensitive, complexand confidential student situations.
16. Establish and maintain effective working relationships with allthose encountered in the course of work.

EDUCATION AND EXPERIENCE

An associate degree and at least two years of progressivelyresponsible experience in academic records, counseling, advising or matriculation services in a higher education institution; or anequivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHERREQUIREMENTS

Certain assignments may require a valid California driver's licenseand the ability to maintain insurability under the District'svehicle insurance program.

PHYSICAL AND MENTAL DEMANDS

Physical Demands

While performing the duties of this class, employees are regularlyrequired to sit; talk or hear, in person and by telephone; usehands repetitively to finger, handle, feel or operate standardoffice equipment; and reach with hands and arms. Employees arefrequently required to walk and stand; and lift up to 10 pounds andoccasionally up to 25 pounds. Specific vision abilities required bythis job include close vision and the ability to adjustfocus.

Mental Demands

Whileperforming the duties of this class, employees are regularlyrequired to use written and oral communication skills; read andinterpret data, information and documents; analyze and solveproblems; observe and interpret situations; learn and apply newinformation or skills; perform highly detailed work; work onmultiple, concurrent tasks; work with frequent interruptions; workunder intensive deadlines; and interact with District managers,staff, the public and others encountered in the course ofwork.

WORKING ENVIRONMENT

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential duties of this class. Reasonable accommodations may bemade to enable individuals with disabilities to perform theessential functions.

Employees work under typical office conditions subject to frequentpublic contact and interruption; and intermittent exposure toindividuals acting in a disagreeable fashion,

The employee may be required to travel to locations other thanassigned work site and to adjust to work schedule changes andrequirements to work overtime.

Assessment Process

Only the most qualified applicants will be invited to interview for the assignment.

Schedule: Monday-Friday, 8am-5pm