Dual-CEO Executive Assistant — Calendar, Travel & Comms

Indiana Biosciences Research Institute (IBRI); Indianapolis (IN); Presencial; USD 28.000 - 40.000; A tiempo parcial

Descripción de la vacante

Indiana Biosciences Research Institute (IBRI) is seeking an Executive Assistant to support two Chief Officers by managing calendars, communications, and priorities with discretion and professionalism. The role shares coverage with the EA team and backs up other portfolios as needed.

This 5-7 month assignment offers $25.00 per hour and may transition to full-time based on business needs. Candidates should have 7+ years in admin support, including C-suite exposure, and strong Microsoft 365 skills.

Formación

• High school diploma or equivalent with 7+ years of relevant experience.
• 7+ years of relevant experience as an EA or senior admin.
• Experience supporting two or more executives (C-suite) is preferred.
• Excellent written and verbal communication; comfortable drafting for senior leaders.
• Strong discretion with confidential information.
• Proficient in Microsoft 365 (Outlook, Teams, SharePoint) and scheduling/travel tools.

Responsabilidades

• Calendar & time management: Own and proactively manage calendars for two Chief Officers, resolving conflicts and prioritizing time against organizational goals.
• Communications: Draft, proofread, and manage correspondence and announcements for assigned executives; serve as first point of contact.
• Travel & logistics: Arrange domestic and international travel, itineraries, accommodations, and expense reconciliation.
• Meeting & event support: Prepare agendas/materials; support setup/execution; capture action items and follow-ups.
• Confidentiality & judgment: Exercise sound judgment; handle sensitive information with discretion; provide backup coverage when needed.

Conocimientos

Calendar management

Communication

Discretion & confidentiality

Microsoft 365

Travel planning

Educación

High school diploma or equivalent

Herramientas

Microsoft 365 Suite (Outlook, Teams, SharePoint)

Scheduling & travel tools

Descripción del empleo

Indiana Biosciences Research Institute (IBRI) is seeking an Executive Assistant to support two Chief Officers by managing calendars, communications, and priorities with discretion and professionalism. The role shares coverage with the EA team and backs up other portfolios as needed.

This 5-7 month assignment offers $25.00 per hour and may transition to full-time based on business needs. Candidates should have 7+ years in admin support, including C-suite exposure, and strong Microsoft 365 skills.