DSHS FTAA Fiscal Analyst 2

State of Washington Dept. of Social and Health Services; Medical Lake (WA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

On-site work with premium pay

Job summary

Washington State Department of Social and Health Services (DSHS) seeks a Fiscal Analyst 2 to ensure accurate payroll records for Lakeland Village in Medical Lake. The role involves entering hours, auditing payroll, and maintaining Local Funds tracking with regular reporting, while complying with rules and contracts.

The on-site position requires 3+ days per week on-site with a possible 5% premium pay; background checks are required.

Qualifications

• Bachelor’s degree with at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
• Master’s degree in finance-related field or professional certification (CPA/CIA/CGFM/CMA) may substitute for experience.
• Equivalent combination of education and/or relevant experience may substitute for the desired qualification.

Responsibilities

• Enter work hours and leave time for Lakeland Village staff into the payroll system.
• Check payroll paperwork for mistakes before entry.
• Track leave balances, part-time hours, overtime, and unpaid leave each pay period.
• Follow state, federal, and agency rules plus union contracts in pay/leave processing.
• Check and fix payroll and leave records for errors.
• Answer questions from staff and managers about pay and leave.
• Track Local Funds spending and help build weekly/monthly reports.

Skills

Payroll accuracy

Policy know how

Basic accounting

Problem solving

Data handling

Time management

Clear communication

Computer skills

Education

Bachelor’s degree in accounting/auditing/budgeting

Master’s degree in finance or CPA/CIA/CGFM/CMA

Equivalent combination of education/experience

Tools

HRMS

Leave Tracker system

Microsoft Office

Job description

DSHS FTAA – Fiscal Analyst 2

Accurate pay starts with strong systems and the people who keep them running. DSHS is hiring for a Fiscal Analyst 2 to keep payroll records correct and on time at Lakeland Village, in Medical Lake. Lakeland Village is a 24-hour home for people with developmental disabilities.

In this role, you will enter work hours and leave time into the state's payroll system. You will check your work against state rules, agency policy, and union contracts. You will also help track money and supplies for the Local Funds program, and help build reports on that spending. Employees will also come to you with questions about their pay and leave, and you will help them find answers.

Please note: This position is 100% on-site with no telework options. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Some of what you'll do:

• Enter work hours and leave time for Lakeland Village staff into the state payroll system.
• Check payroll paperwork closely for mistakes before entering it.
• Add up leave balances, part-time hours, overtime, and unpaid leave each pay period.
• Follow state, federal, and agency rules, plus union contracts, when you process pay and leave.
• Check payroll and leave records for errors and fix them.
• Answer questions from staff and managers about leave and pay.
• Track spending and supplies for the Local Funds program.
• Help build weekly and monthly reports on Local Funds spending.
• Check that pay comes out of the correct fund.
• Complete other tasks as needed.

Desired skills, knowledge, and abilities:

• Payroll accuracy: Checks time and pay records closely so staff get paid the right amount.
• Policy know how: Follows union contracts, agency rules, and state and federal law in daily work.
• Basic accounting: Uses accounting steps to check payroll and spending records.
• Problem solving: Finds errors, looks at the facts, and picks the right fix.
• Data handling: Works with large amounts of payroll and spending data without mistakes.
• Time management: Gets tasks done in order and meets tight payroll deadlines.
• Clear communication: Explains payroll and leave steps in plain terms to staff and managers.
• Computer skills: Uses HRMS, the Leave Tracker system, and Microsoft Office each day.

Who should apply?

We are looking for professionals with:

• A Bachelor’s degree that includes at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
  OR
• A Master’s degree in a finance-related field, or professional certification such as Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Government Financial Manager (CGFM), or Certified Management Accountant (CMA), which can substitute for professional experience.
  OR
• An equivalent combination of education and/or relevant experience will substitute for the desired qualification on a year for year basis.

Additional information:

• A background check is required for this position.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Individuals selected for positions with the Disability Determination Services (DDS) must go through FBI fingerprinting and a complete federal background check investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. A pre-screen will be conducted. If the pre-screen is favorable, a job offer can be extended. However, continued employment is contingent upon a full suitability clearance.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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