DSHS FTAA Fiscal Analyst 3

State of Washington Dept. of Social and Health Services; Olympia (WA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

State of Washington Dept. of Social and Health Services (DSHS) is seeking a Payroll Fiscal Analyst 3 Lead in the Affidavit/SOL/Unclaimed Property Unit. You will manage SOL warrants, coordinate with the Department of Revenue, and prepare the annual unclaimed property report, ensuring accuracy of agency financial records.

This hybrid role emphasizes independence within a small, collaborative team and offers strong professional development, mentorship, and opportunities for cross-training.

Qualifications

• Bachelor’s degree with 18 quarter or 12 semester hours in accounting and 2–3 years of relevant professional experience.
• NOTE: Master’s degree or professional certifications may substitute for experience but not for required credit hours.
• Professional experience may substitute for education, but not for required accounting credits.

Responsibilities

• Reissue DSHS stale dated warrants (SOL) and establish/clear GL accruals.
• Prepare and submit monthly reimbursement requests to the Department of Revenue for unclaimed property warrants.
• Clear SOL warrants canceled as expired by the Office of the State Treasurer; receipt of funds from Revenue for reissuance.
• Cancel current undeliverable/returned warrants per policy.
• Balance 5194 SOL subsidiaries before annual reporting to DOR; perform reconciliations at program level.
• Process annual unclaimed property (SOL warrants) report and funds to DOR by Nov 1.
• Correct warrant cancellations to clear AFRS in process.
• Reissue DSHS employee, vendor and provider warrants if lost/stolen/destroyed.

Skills

Accounting knowledge

Legal interpretation

Communication

Analytical thinking

MS Office

Collaboration

Customer service

Adaptability

Education

Bachelor’s degree with accounting credits (18 quarter or 12 semester hours)

Tools

Microsoft Office Suite

Job description

DSHS FTAA Fiscal Analyst 3

The mission of DSHS is to improve the quality of life for individuals and families in need. We help people achieve safe, self-sufficient, healthy and secure lives. Join our team as a Payroll Fiscal Analyst 3 within the Affidavit/SOL/Unclaimed Property Unit, this position is the expert for all SOL processes that affect the agency’s financial records.

As a Payroll Fiscal Analyst 3 Lead, this position will collaborate with team mates to ensure all SOL warrants are completed in a timely manner. You will work with DSHS and the Department of Revenue to comply with all policies and procedures when handling the warrants. This position will also complete the Annual Unclaimed Property Report to the Washington State Department of Revenue (DOR).

This is a great role for someone who enjoys working independently while contributing to a supportive, collaborative team. You'll be part of a small, close-knit unit that values precision, mentorship, and shared success. You’ll also have access to robust professional development, including cross-training and leadership pathways.

This position also offers a hybrid schedule. You will come into office on Mondays, and as business needs such as quarterly meetings.

Some of what you’ll do

• Responsible for reissuing DSHS stale dated warrants (SOL) and establishing and clearing the accruals in GL 5111 and 5194.
• Responsible for preparing and submitting the monthly request for the reimbursement of funds from the department of Revenue for the reissuance of unclaimed property warrants.
• Clear the SOL warrants that the Office of the State Treasurer has canceled as expired. Responsible for the receipt of funds from the Department of Revenue for the reissuance of the unclaimed property warrants.
• Responsible for cancelling current undeliverable/returned warrants per policy.
• Balance the 5194 SOL subsidiaries prior to the transmittal of the annual reporting of state portion amounts for stale dated warrants to DOR that have been held for the required one-year abandonment period. Also performs periodic reconciliations at the program level, of 5194 subsidiaries to warrant records to determine the accuracy of the SOL liability records.
• Process the transmittal of the annual unclaimed property (SOL warrants) report and funds to the DOR, which is due by November 1st of each year.
• Responsible for warrant cancellation corrections to clear the AFRS in process.
• Responsible for the reissue of DSHS employees, vendor and provider lost, stolen, and/or destroyed warrants.

Skills, knowledge, and abilities

• Accounting knowledge – A solid foundation in accounting principles, methods and state financial procedures is essential to performing reconciliations and regulatory reporting.
• Legal interpretation – The ability to accurately apply court orders and state laws to garnishment and levy actions is key to ensuring compliance.
• Communication – Clear and respectful written and verbal communication skills are critical for working with external partners and internal teams across the department.
• Analytical thinking – You’ll need to identify discrepancies, interpret fiscal data and recommend solutions to ensure accuracy and accountability.
• Technology proficiency – A solid working knowledge of Microsoft Office Suite and the ability to learn internal systems.
• Collaboration – While much of this work is self-directed, a team-based mindset is important in supporting the overall success of the team.
• Customer service – A service-oriented approach is needed when working with employees, vendors and other partners to resolve complex issues.
• Adaptability – A willingness to learn and grow within the role will support your success.

Who should apply?

Professionals with a Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, and Two to three years of relevant professional experience.

NOTE: A master’s degree in a financial-related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may be substituted for professional experience. Professional experience may substitute for education, but not for the required credit hours.

Questions? Please contact DSHS Recruiter, Saleen Hernandez, at [e-mail] and reference job number 07006.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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