DSHS Fircrest Administrative Assistant 3

State of Washington; Shoreline (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

5% premium pay

Job summary

Washington State Department of Social and Health Services (DSHS) seeks an Administrative Assistant 3 to support the ICF Director at Fircrest Residential Habilitation Center in Shoreline, WA. This role coordinates schedules, processes invoices, and acts as a liaison with regulators and staff.

The position requires a high school diploma or GED with 3 years of progressive admin experience; education may substitute for experience. On-site with potential premium pay and benefits.

Qualifications

• High school diploma or GED AND three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Education may substitute year-for-year for required experience.
• Background check may be conducted prior to new hire.

Responsibilities

• Establishing and maintaining ICF administration schedules.
• Creating reports and distributing documentation for the ICF.
• Processing invoices and payments.
• Serving as a professional contact for regulators, staff, and visitors.
• Answering calls and emails promptly and professionally.

Skills

Microsoft Office

Data entry

Typing 50 wpm

Communication

Documentation/Reporting

Education

High school diploma or GED

3 years of admin/clerical experience

Tools

Excel

Job description

DSHS Fircrest Administrative Assistant 3

Are you a task-oriented person looking for a fulfilling position? Washington State Department of Social and Health Services’ (DSHS) Developmental Disabilities Administration (DDA) is seeking an Administrative Assistant 3 to join the team at Fircrest Residential Habilitation Center. Located in Shoreline Washington, it is surrounded by 88 acres of quiet natural beauty, yet easily accessible by car or public transportation. We welcome you to join our community of hard-working professionals and offer competitive benefits, on the job training, meaningful work, and long-term career opportunities.

Some of what you'll do:

The Administrative Assistant 3 will be primarily responsible for providing administrative support to the Intermediate Care Facility (ICF) Director.

Responsibilities include, but are not limited to:

• Establishing and maintaining ICF administration schedules.
• Creating reports, providing minor technical support, and distributing documentation for the ICF.
• Managing the distribution and tracking of security badges, parking passes, and ORCA cards to Fircrest Staff.
• Assisting with timely processing of public disclosure requests.
• Providing services and assistance to other ICF supervisors.
• Responding to telephone calls and emails in a timely and professional manner.
• Distributing and organizing incoming and outgoing mail (certified, inter-office, standard USPS, packages).
• Processing invoices and completing requests to ensure accurate and timely payments.
• Serving as a professional point of contact for regulatory agents, walk-in visitors, employees, parents/guardians, clients, healthcare professionals, and other community individuals.

What we are looking for:

• Ability to effectively communicate with management, peers, clients, and the public to carry out assigned duties.
• Capability to comprehend and clearly communicate issues related to client care and facility operations.
• Capacity to work independently in a fast paced, every changing, deadline driven environment.
• Ability to perform basic math calculations accurately.
• Proficiency in using computers and Microsoft Office applications.
• Capacity to create, modify, and update spreadsheets and digital databases.
• Capability to input and organize data and prepare charts and graphs.
• Demonstrated sensitivity to cultural diversity in all interactions.
• Ability to accurately type at least 50 words per minute.
• Capability to proofread materials and make necessary corrections and edits.
• Ability to answer a multi-line phone system and direct callers appropriately.

Who should apply?

Professionals with a high school diploma or GED AND Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work;

Note: Formal education may substitute year-for-year for required experience.

Note: King County employees receive 5% premium pay in addition to the advertised salary and are eligible to receive a free ORCA card for transportation use. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions? Please contact [e-mail] and reference job number 07619.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure ( Nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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