Draw Specialist

NW Recruiting Partners; Pasadena (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

NW Recruiting Partners is seeking an entry-level Draw Specialist in Pasadena to support document collection, tracking, and client communication. This role focuses on staying organized, following up, and ensuring accurate information reaches the right people.

Ideal candidates have excellent email communication skills, strong attention to detail, and comfort with Microsoft Office and internal systems. Training is provided in lending and real estate workflows.

Qualifications

• Excellent written communication skills, especially email communication.
• Strong attention to detail and accuracy.
• Highly organized and able to track multiple follow-up items.
• Comfortable using Microsoft Outlook, Excel, Word, and internal systems.
• Tech-savvy and comfortable learning new software.

Responsibilities

• Send and respond to email communication with clients, contractors, lenders, and internal team members.
• Request missing documents and follow up on outstanding items.
• Review incoming documents for completeness.
• Track project updates and document status in internal systems.
• Enter and update information accurately.
• Help organize project files and maintain clean records.
• Review basic invoices, budgets, contracts, lien waivers, and supporting documents.
• Flag missing information or discrepancies for the team.
• Help keep projects moving through the process.
• Support reporting, quality control, and special projects as needed.

Skills

Written communication

Organization

Attention to detail

Tech-savvy

Eager to learn

Tools

Outlook

Excel

Word

Internal systems

Job description

A growing financial services firm in Pasadena is hiring a Draw Specialist to join its team. This is a great opportunity for someone early in their career who is organized, professional, and strong with written communication.

In this role, you will help gather documents, track missing information, update internal systems, and communicate regularly by email with clients, contractors, lenders, and team members. Much of the day-to-day work involves following up, staying organized, and making sure the right information gets to the right people.

You do not need direct experience in lending, real estate, or construction finance. The team is willing to train someone who is detail-oriented, responsive, comfortable with technology, and eager to learn. This is a strong opportunity for someone who wants to get into the financial services, lending, and real estate industries and grow with a stable company.

What you will do:

• Send and respond to email communication with clients, contractors, lenders, and internal team members
• Request missing documents and follow up on outstanding items
• Review incoming documents for completeness
• Track project updates and document status in internal systems
• Enter and update information accurately
• Help organize project files and maintain clean records
• Review basic invoices, budgets, contracts, lien waivers, and supporting documents
• Flag missing information or discrepancies for the team
• Help keep projects moving through the process
• Support reporting, quality control, and special projects as needed

Ideal background:

• Entry-level candidates are welcome
• Administrative, customer service, office support, project coordination, accounting, title, escrow, lending, real estate, construction, or professional services experience is helpful
• Excellent written communication skills, especially email communication
• Strong attention to detail and accuracy
• Highly organized and able to track multiple follow-up items
• Comfortable using Microsoft Outlook, Excel, Word, and internal systems
• Tech-savvy and comfortable learning new software
• Professional, responsive, and comfortable communicating with clients and team members
• Positive attitude and willingness to learn