DPS - IOD - Real Estate Specialist - 2070

Texas A&M International; Austin (TX); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Texas Department of Public Safety seeks a contract management professional to handle complex leasing projects for facilities and spaces. You will negotiate leases, manage renewals, coordinate with the Texas Facilities Commission, and ensure compliance with state statutes and policies.

The role requires multi-tasking, strong communication, and attention to detail. Availability for after-hours work and statewide travel is required.

Qualifications

• High School Diploma or equivalent required; college degree preferred.
• Minimum two years of leasing, contract management, and/or project management experience.
• Valid driver’s license required.
• Knowledge of TXDPS regulations and state procurement guidelines preferred.
• Experience with real estate, leasing, and space planning.
• Proficiency with MS Office, IWMS, CAPPS, and SharePoint.

Responsibilities

• Manage development of leasing solicitations and negotiate contracts and boilerplate.
• Oversee leases, renewals, space transfers, and amendments to ensure compliance.
• Coordinate risk assessment and reporting for leasing projects.
• Monitor regulatory compliance and liaise with internal/external stakeholders.
• Assist with renovations or build-out of space as needed.
• Prepare and maintain leasing records, reports, and dashboards for management.
• Travel statewide as required and attend after-hours as needed.
• Ensure fiduciary responsibility and provide transparent disclosures.

Skills

Contract management

Leasing knowledge

Regulatory compliance

Office diplomacy

Interpersonal skills

Education

High School Diploma/equivalent

Bachelor's degree (construction management, business, or public administration)

Tools

CAPPS

SharePoint

IWMS

MS Office

Job description

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

GENERAL DESCRIPTION

Perform complex (journey-level) contract management work related to leasing contracts/projects for Facilities Management. Duties include directing, handling, and coordinating building leases, space management, and facilities/furnishings program planning and installation, as well as construction, tenant improvements, and occupancy of leased buildings. Work under general supervision, with moderate latitude for the use of initiative and independent judgment.

• 1. Manage, direct, and oversee the development of and/or develop solicitations for leases by identifying provider resources, describing services to be
  rendered, evaluating information supplied by bidders, and negotiating contract specifications and contract boilerplate.
• 2. Develop goals and objectives for leased space by analyzing real estate markets and state agency space needs and provide expertise on commercial
  space and leasing processes.
• 3. Maintain transparent and detailed aspects of all leases with the Texas Facilities Commission, as it is the main governing body over state agency
  leasing.
• 4. Administer, interpret, and monitor building leases, renewals, plans, specifications, and various issues to ensure legal and regulatory compliance. Act
  as a point of contact for internal customers and the Texas Facilities Commission to resolve issues and provide guidance regarding policies and
  procedures.
• 5. Manage modifications and enhancements. Initiate, plan, execute, control, and close assigned leases and subsidiary components. Perform lease
  negotiations, including renewals, space transfers, and contract amendments, ensuring compliance with statutes, rules, and contractual provisions.
• 6. May assist with creating detailed and up-to-date reporting to ensure no lapses in agreement terms take place and to allow accessible oversight for
  stakeholders, statistical analysis, and/or forecasting.
• 7. Assist with the development of memorandums of understanding or other types of leasing agreements between governmental entities. Monitor legal
  and regulatory requirements pertaining to contracting as it relates to DPS leases while coordinating with stakeholders, including county officials and
  other state agencies, to assess business needs for specific locations.
• 8. Prioritize the agency's fiduciary responsibility by acting in the state's best interest. This includes a duty of utmost care, fair dealing, and providing full
  disclosure of all material facts to ensure the state's interests are protected within a lease agreement.
• 9. Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
  Recommend cancellation of contracts when deviations occur. Compile, archive, and distribute leasing information and reports to management.
• 10. Develop, coordinate, and track assigned leasing project tasks, resources, and priorities, including preparing requests for proposals and floor, space,
  and/or furnishings schematics.
• 11. Coordinate risk assessment process for lease monitoring and planning. Assist with developing leasing administration policies and procedures.
  Evaluate areas for improvement and recommend solutions.
• 12. May assist with renovations and modifications. May oversee the build-out of space.
• 13. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• 14. Perform other duties as assigned.
  

GENERAL QUALIFICATIONS and REQUIREMENTS

Education -

High School Diploma/equivalent required. Graduation from an accredited four-year college or university with a major in construction management, business, or public administration is preferred.

Experience

Minimum of two (2) years or more of progressively complex full-time work experience performing leasing work, contract management, and/or project management functions. Leasing experience in commercial construction, renovation, and/or maintenance of office or similar-use buildings is preferred.

Substitution Note: 1-year verifiable experience = 1 year of education

Licensure and/or Certification

Must possess a valid driver's license from the state of residence.

Critical Organizational Infrastructure requirements

This job may be responsible for conducting research on, working on, or having the ability to access critical organizational infrastructure; must be able to maintain the security and integrity of the infrastructure related to this role. Additionally, and more specifically, must not be employed by nor have any connection or continuous connections to any governmental entity or political apparatus of a country listed in 15 C.F.R. §791.4.

Regulatory knowledge

Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Technology -

Proficiency with Microsoft Office, Integrated Workplace Management System and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.

Interpersonal Skills

Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS's core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills

Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills

Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.

Research and Comprehension

Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail

Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information -

Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Safety -

Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and Travel

Availability for after-hours, holidays, overnight and weekend work is required. This position may have the ability to telecommute based on the needs of the division/agency. Travel statewide is required.

PHYSICAL and/or ENVIRONMENTAL DEMANDS

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
. Environment: Office/Indoors and/or outdoors and/or Vehicle;
. Ambulatory skills, e.g. stand, walk, sit, reach, climb, balance, kneel and crouch;
. Hand-eye coordination and arm/hand/finger dexterity;
. Ability to speak, hear, and exercise visual acuity;
. Ability to transfer weights of up to fifty (50) pounds anticipated for this position.
. Driving requirements: Moderate - 2-3x/week

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.