DOT Specialist

Iapetus Infrastructure Services; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Iapetus Holdings LLC is seeking a DOT Specialist to administer and monitor all DOT and FMCSA compliance programs. You will partner with Operations, HR, Safety, and Fleet teams to ensure regulatory adherence and minimize risk.

The role emphasizes maintaining driver qualification records, MVRs, CDL documentation, and audit readiness across the organization, with up to 25% travel to support DOT initiatives and audits.

Qualifications

• Regulatory knowledge across DOT/FMCSA programs.
• Ability to review and maintain CDL driver files.
• Experience auditing safety and compliance records.

Responsibilities

• Administer DOT and FMCSA compliance program.
• Coordinate with vendors and drivers to address gaps.
• Maintain audit-ready DOT records and files.
• Lead DOT audits and regulatory responses.
• Provide updates to leadership on compliance risks and performance.
• Train managers and drivers on DOT requirements.

Skills

DOT Regulations

FMCSA Compliance

Driver Qualification Files

CSA Scores

Audit & Records

Training & Guidance

Travel up to 25%

Job description

Location:

On Site Houston, TX (Headquarters)

FLSA Status

Full Time Exempt

Position Summary

The DOT Specialist is responsible for the administration, monitoring, and continuous improvement of all Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), and driver compliance programs. This role serves as the organization's subject matter expert for regulatory compliance involving commercial drivers, driver qualification records, FMCSA Clearinghouse requirements, drug and alcohol testing, CSA performance, and transportation safety initiatives. The DOT Specialist partners with Operations, Human Resources, Safety, Fleet Management, and field leadership to ensure compliance and minimize organizational risk.

Essential Duties And Responsibilities

• Administer a comprehensive DOT and FMCSA compliance program.
• Work with 3rd party vendor to review compliance status and follow up with drivers as needed.
• Ensure compliance with all applicable FMCSA regulations and company policies.
• Maintain audit-ready records and documentation.
• Work with 3rd party vendors to resolve compliance matters.
• Maintain and audit Driver Qualification Files for all CDL drivers.
• Ensure timely completion and retention of Driver applications.
• Ensure timely completion and retention of Motor Vehicle Records (MVRs).
• Ensure timely completion and retention of CDL documentation.
• Ensure timely completion and retention of Medical Examiner Certificates.
• Ensure timely completion and retention of Road test certifications.
• Ensure timely completion and retention of Annual driver reviews.
• Ensure timely completion and retention of Employment verifications.
• Ensure timely completion and retention of Applicable CMV documentation.
• Monitor expiration dates and proactively address compliance deficiencies.
• Conduct periodic DQF audits and corrective action reviews.
• Monitor the company's Compliance, Safety, Accountability (CSA) scores and performance indicators.
• Respond to and complete DOT Performance Safety History verifications.
• Maintain audit readiness throughout the organization.
• Lead preparation efforts for DOT audits, investigations, and compliance reviews.
• Coordinate responses to regulatory agencies.
• Provide regular updates to leadership regarding compliance risks and performance.
• Train managers and drivers on DOT compliance requirements.
• Assist with onboarding new employees with DOT requirements.
• Develop compliance resources, tools, and procedures.
• Serve as an internal SME for DOT-related questions and guidance.
• Up to 25% of travel.
• Other tasks and duties as assigned.

Drug & Alcohol Testing Program

• Assist the DER in administering DOT drug and alcohol testing programs, including:
• Random
• Post-accident
• Reasonable suspicion
• Return-to-duty
• Follow-up testing
• Coordinate with Third-Party Administrators (TPA), collection sites, and Medical Review Officers (MRO).
• Maintain confidential testing records in accordance with DOT regulations.
• Ensure testing quotas and annual compliance requirements are satisfied.

Motor Vehicle Record (MVR) Management

• Conduct annual and periodic MVR reviews for drivers.
• Identify driving-related risks and compliance concerns.
• Track driver's license status, endorsements, restrictions, and renewal requirements.

Vehicle Compliance & Fleet Record Audits

• Onboard/Offboard CMVs, ensuring all vehicles are equipped with current and proper documentation (inspections, cab cards, license plates, etc.)
• Audit vehicle qualification and compliance records, promptly correcting any discovered deficiencies.