DOT HR Compliance & Operations Specialist

Loram; Hamel (MN); On-site; USD 57,000 - 77,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Employee Assistance Program (EAP)

Job summary

Loram is seeking an HR Operations & Compliance Specialist to administer DOT compliance programs, oversee background checks, drug testing, and pre-employment processes. The role acts as the DER and ensures state and federal regulatory adherence across HR operations.

The position requires a bachelor’s degree (HR, psychology, or related) and 4+ years in HR compliance or operations, with strong knowledge of DOT rules and EEO-1/AAP reporting.

Qualifications

• Bachelor’s degree or higher in human resources, psychology, business management, or similar.
• 4+ years in HR operations, compliance, or related role with knowledge of federal and state employment laws, audit practices and procedures and DOT regulations and practices.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn HRIS and compliance tracking systems.
• Knowledge of federal compliance reporting (EEO-1, AAP, VETS-100).
• Experience with DOT-regulated programs (FRA, FMCSA, FTA) and Designated Employer Representative (DER) responsibilities.
• Ability to maintain strict confidentiality with employment recordkeeping.
• A disciplined work ethic and advocate for Loram’s mission and vision.
• 8+ years combination of experience and education in HR operations, compliance, or related role with knowledge of federal and state employment laws, audit practices and procedures, and DOT regulations and practices.

Responsibilities

• Serve as the DOT DER and coordinate drug and alcohol testing with service agents.
• Provide 24/7 DER coverage on a rotating schedule and coordinate testing in US and Canada.
• Perform background checks (e-RAILSAFE, MVR, etc.) to ensure regulatory compliance.
• Coordinate vendors to administer drug testing and physicals for safety-sensitive roles.
• Manage pre-employment checks, including background and medical exams.
• Maintain documentation for audits and regulatory reporting.
• Support HR leadership with process improvements and compliance initiatives.
• Communicate compliance results to leaders while maintaining confidentiality.

Skills

Microsoft Office Suite

HRIS & compliance tracking systems

DOT-regulated programs DER

Confidentiality & records management

Attention to detail

Communication & presentation

Federal compliance reporting knowledge

Education

Bachelor’s degree or higher in HR, Psychology, Business Management, or similar

PHR/SPHR or SHRM-CP/SHRM-SCP certification preferred

Job description

Loram is seeking an HR Operations & Compliance Specialist to administer DOT compliance programs, oversee background checks, drug testing, and pre-employment processes. The role acts as the DER and ensures state and federal regulatory adherence across HR operations.

The position requires a bachelor’s degree (HR, psychology, or related) and 4+ years in HR compliance or operations, with strong knowledge of DOT rules and EEO-1/AAP reporting.