DOT Fleet Compliance & Dispatch Coordinator

Shambaugh-; Fort Wayne (IN); On-site; USD 60,000 - 78,000; Full time

Job summary

Shambaugh & Son is seeking a DOT Compliance & Fleet Coordinator to manage fleet regulations, safety protocols, yard operations, and billing workflows. This role supports customers, field personnel, sales teams, service managers, and operations leaders.

The ideal candidate balances meticulous federal safety compliance with dispatch duties, maintains driver files, monitors FMCSA records and ELDs, and oversees T&M and AIA billing while coordinating with fabrication shops and the in‑house garage.

Qualifications

• Associate degree in Finance, Business, Logistics, or equivalent hands-on work experience.
• High proficiency in Microsoft Access, Word, and Excel.
• Experience with FMCSA regulations, DOT audits, and ELD monitoring.

Responsibilities

• Maintain complete driver files, CDLs, and background checks.
• Manage FMCSA Clearinghouse testing programs and queries.
• Monitor ELDs and enforce driving-hour rules.
• Prepare for federal safety audits and improve CSA scores.
• Plan and dispatch pipe loads and project materials.
• Hire, train, and supervise drivers and yard staff.
• Handle Time & Materials (T&M) and AIA billing processes.
• Track inventory, logistics, and compliance data.
• Collaborate with the in-house garage on mechanical issues.

Skills

FMCSA regulations

ELD monitoring

DOT audits readiness

Staff supervision

Billing systems

Education

Associate degree in Finance, Business, or Logistics

Tools

AS400

Microsoft Access

Microsoft Word

Microsoft Excel

Job description

Shambaugh & Son is seeking a DOT Compliance & Fleet Coordinator to manage fleet regulations, safety protocols, yard operations, and billing workflows. This role supports customers, field personnel, sales teams, service managers, and operations leaders.

The ideal candidate balances meticulous federal safety compliance with dispatch duties, maintains driver files, monitors FMCSA records and ELDs, and oversees T&M and AIA billing while coordinating with fabrication shops and the in‑house garage.