DOT Compliance & Fleet Operations Specialist

EMCOR Group, Inc.; Fort Wayne (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

EMCOR Group, Inc. in Fort Wayne, IN, seeks a DOT Compliance & Fleet Coordinator to manage fleet regulations, safety protocols, yard operations, and billing workflows.

You will support customers, field personnel, and management while ensuring federal compliance and efficient dispatch. The role requires organizing driver files, FMCSA clearinghouse queries, ELD monitoring, and CSA score improvement, plus coordinating material deliveries and maintenance with our in-house garage.

Qualifications

• Associate Degree in Finance, Business, Logistics or equivalent hands-on work experience.
• High proficiency in Microsoft Access, Word, and Excel.
• Experience with AS400 systems is highly preferred.
• Prior experience with T&M and AIA billing structures is a major plus.
• Strong working knowledge of FMCSA regulations, ELD monitoring, and DOT audit readiness.

Responsibilities

• Maintain complete driver files, physical exam records, CDLs, and background checks.
• Manage FMCSA Clearinghouse queries and mandatory testing programs.
• Monitor ELDs to ensure compliant driving hours.
• Prepare for federal safety audits and improve CSA scores.
• Document safety violations, near-misses, and fleet accidents.
• Dispatch pipe loads and project materials.
• Coordinate with fabrication shops for pipes and materials.
• Track maintenance records for all CMVs.
• Collaborate with in-house garage to resolve issues.
• Hire, train, and supervise drivers and yard personnel.
• Execute T&M and AIA billing processes.
• Use databases to track inventory, logistics, and compliance data.

Skills

FMCSA regulations

ELD monitoring

DOT audit readiness

Microsoft Access

Microsoft Word

Microsoft Excel

AS400 systems

T&M billing

AIA billing

self-starter communication

Education

Associate Degree in Finance, Business, Logistics

Tools

AS400

Job description

EMCOR Group, Inc. in Fort Wayne, IN, seeks a DOT Compliance & Fleet Coordinator to manage fleet regulations, safety protocols, yard operations, and billing workflows.

You will support customers, field personnel, and management while ensuring federal compliance and efficient dispatch. The role requires organizing driver files, FMCSA clearinghouse queries, ELD monitoring, and CSA score improvement, plus coordinating material deliveries and maintenance with our in-house garage.