DOT Compliance & Safety Admin Specialist

A. Duie Pyle; West Chester (Chester County); On-site; USD 38,000 - 48,000; Full time

Job summary

A. Duie Pyle is seeking an organized Administrative Associate to support safety programs with a focus on DOT compliance across LTL, warehouse, and dedicated divisions. You will track driver qualifications, manage databases, and coordinate documentation with operations leadership.

The role involves filing, data maintenance, and occasional filing or reporting tasks. On-the-job training is provided, and strong attention to detail is essential.

Qualifications

• Strong interpersonal and communication skills.
• Ability to interface effectively with customers and other employees.
• Good oral and written communication skills.
• Computer skills: Word, Access, Excel.
• Ability and desire to learn regulations and company processes.
• Must demonstrate accuracy, thoroughness and attention to detail.
• High School Diploma or equivalent.
• 1 to 3 years of administrative experience.

Responsibilities

• Prepare DOT driver qualification files in compliance with DOT and company requirements.
• Assist with roadside inspection process and manage paperwork details.
• Track and communicate information on spreadsheets for leadership.
• Maintain accurate, timely spreadsheets for documentation on file.
• Collect and file updated DOT driver qualification documents (MVRs, physicals, violations).
• Assist with Drug and Alcohol Testing program administration.
• Answer calls about Hours of Service violations or questions from drivers and managers.
• Support safety award programs and TSA Indirect Air Carrier processing requirements.
• Resolve discrepancies found in daily safety audits of paperwork from customers.

Skills

Interpersonal communication

Written & verbal communication

Customer interaction

Education

High School Diploma or GED

Tools

Word

Excel

Access

Job description

A. Duie Pyle is seeking an organized Administrative Associate to support safety programs with a focus on DOT compliance across LTL, warehouse, and dedicated divisions. You will track driver qualifications, manage databases, and coordinate documentation with operations leadership.

The role involves filing, data maintenance, and occasional filing or reporting tasks. On-the-job training is provided, and strong attention to detail is essential.