DOT Compliance Coordinator

Dakota Matting and Environmental Solutions; Town of Florida (NY); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Career growth opportunities

Job summary

Dakota Matting & Environmental Solutions is seeking a DOT Compliance Coordinator to manage our fleet compliance program across multi-state operations. You will own driver qualification files, drug and alcohol testing, Hours-of-Service monitoring, coaching, and vehicle registrations.

This role is fully remote for Florida-based candidates, with a strong preference to work on-site at the Coral Springs office. The ideal candidate will thrive on phone-based tasks, enforce federal and state

Qualifications

• Phone-heavy role requiring clear, professional communication.
• Direct and assertive enforcement of regulations and company policies.
• Tech-savvy across multiple software systems and cross-referencing data.
• Excellent organization and attention to detail.
• Quiet, professional home workspace with reliable internet.

Responsibilities

• Onboard new CDL and non-CDL drivers and maintain DQ files.
• Monitor compliance alerts and update documents before expiration.
• Run FMCSA Drug & Alcohol Clearinghouse queries.
• Process annual MVR reviews for DQ file maintenance.
• Notify drivers of random tests and coordinate testing.
• Coach drivers on HOS and regulatory compliance.
• Prepare weekly DOT snapshot reports and ad-hoc compliance reports.
• Set up driver/asset profiles and training in Samsara portal.
• Assist with audit preparation and roadside inspection support.

Skills

Phone communication

Regulatory compliance

Tech-savvy

Attention to detail

Organizational skills

Education

Associate's degree

Tools

Samsara

Foley

FMCSA portal

Job description

INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE

With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities.

As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered.

As we are continuously growing, we are looking for a DOT Compliance Coordinator to join our passionate team.

POSITION DETAILS

Dakota Matting & Environmental Solutions is seeking a highly organized, detail-driven DOT Compliance Coordinator to run the day-to-day operations of our fleet compliance program. Reporting to the DOT & Fleet Compliance Specialist, you will own the recurring, time-sensitive work that keeps our multi-state commercial fleet compliant with FMCSA regulations: driver qualification files, drug and alcohol testing, Hours-of-Service monitoring, driver coaching, compliance reporting, and vehicle registration renewals. This position is fully remote for candidates based in Florida; however, strong preference will be given to candidates able to work on-site at our Coral Springs office.

This is a phone-intensive role. You will spend a significant portion of every day on inbound and outbound calls with drivers — notifying them of random test selections, intervening before Hours-of-Service violations occur, and coaching them on compliance issues. Success requires professionalism, persistence, and the confidence to be direct and assertive when enforcing federal, state, and local regulations and company policies.

For the right candidate, this is an excellent entry point into the DOT compliance field, offering hands-on experience with industry-leading platforms.

KEY RESPONSIBILITIES

Driver Qualification & Onboarding

• Onboard new CDL and non-CDL commercial drivers and continuously maintain their Driver Qualification (DQ) files through Foley
• Monitor and act on all compliance alerts, ensuring documents such as CDLs and medical cards are updated before they expire
• Work with Foley to run FMCSA Drug & Alcohol Clearinghouse queries — full pre-employment queries for new CDL drivers and annual limited queries for existing CDL drivers
• Process annual Motor Vehicle Record (MVR) reviews as part of ongoing DQ file maintenance

Drug & Alcohol Testing Program

• Notify drivers selected for random testing by phone — 50% of the fleet annually for drug tests and 10% for alcohol tests, consistent with FMCSA minimum testing rates
• Coordinate with collection sites to ensure every test is completed on time
• Coordinate post-accident and reasonable-suspicion testing when the need arises, ensuring drivers are tested within FMCSA-required time frames and all documentation is completed

Hours-of-Service Monitoring & Driver Coaching

• Respond to all Samsara Hours-of-Service (HOS) preventative alerts by calling the driver before the violation is triggered and confirming they have stopped driving
• Conduct daily audits and coach drivers by phone on HOS violations, missing Driver Vehicle Inspection Reports (DVIRs), unassigned driving, misuse of Personal Conveyance (PC), non-compliant DQ files, dash-cam safety events, and any other violation described in 49 CFR Parts 380-397
• Document every coaching interaction in the driver coaching log
• Work closely with the DOT & Fleet Compliance Specialist to identify repeat offenders who, despite multiple coaching attempts, need to be escalated to the disciplinary phase

Compliance Reporting

• Prepare the weekly DOT snapshot report covering HOS violations, missing DVIRs, unassigned driving, speeding and safety events, missing driver training, and other compliance metrics
• Produce ad-hoc compliance reports as needed, including the monthly device-health and vehicle odometer-jump reports in Samsara
• Set up driver and asset profiles and assign driver training through the Samsara portal
• Serve as the go-to resource for anything Samsara-related — helping drivers resolve app issues and processing log-correction requests (Records of Duty Status edits) promptly by phone and email

Vehicle Registrations & Inspections

• Respond to all vehicle and trailer registration and annual inspection renewal notifications, ensuring every registration and inspection is renewed before expiration

Audit & Roadside Inspection Support

• Assist the DOT & Fleet Compliance Specialist with audit preparation and mock audits by gathering, organizing, and producing requested documentation
• Process roadside inspection reports, ensuring violations are documented, addressed, and routed into driver coaching where appropriate

JOB REQUIREMENTS

At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a DOT Compliance Coordinator with these qualifications:

Minimum Qualifications

• Comfortable with extensive inbound and outbound phone work — much of this job happens on the phone
• Confident being direct and assertive in difficult conversations; you will enforce federal, state, and local regulations and company policies, which sometimes means delivering messages drivers don't want to hear
• Tech-savvy and comfortable working across multiple software systems and cross-referencing data and information between them
• Exceptional organization, attention to detail, and consistency, with the ability to follow written and verbal instructions and established procedures precisely
• A quiet, professional home workspace with reliable high-speed internet — this role requires clear, uninterrupted phone conversations throughout the day
• Associate's degree in a related field, or equivalent experience

Preferred Qualifications

• At least 1 year of DOT compliance experience in a similar role
• Demonstrated working knowledge of FMCSA rules and regulations, with the ability to perform effectively with minimal subject-matter training

THE GREAT BENEFITS OF WORKING HERE

The Heart and Soul of Dakota are our people. We want to provide you with the best possible employee experience, so you can be happy and effective within your job. Some of the great benefits of joining our team include the following:

• Comprehensive Benefits Package: Your health and well-being matter to us. As part of our commitment to your health and financial security, we offer comprehensive benefits, including health insurance, dental insurance, vision insurance, life insurance, an Employee Assistance Program, and a retirement plan.
• Paid Vacation and Holidays: We offer paid time off (PTO) so you can relax, recharge, and maintain a healthy work-life balance. In addition, the Company observes eight paid holidays each year for you to enjoy with family and friends.
• Fast Growing Company with Great Career Growth Opportunities: Dakota is a fast-growing company that offers excellent career growth opportunities. As we continue to expand and thrive, you’ll have the chance to advance your career and take on new challenges.
• Work with a Diverse and Inclusive Team: Dakota Matting prides itself on fostering a diverse and inclusive work culture. This diverse exposure will enhance your skillset, broaden your expertise, and position you as a well-rounded professional.

EQUAL OPPORTUNITY EMPLOYER

Dakota Matting & Environmental Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.