DOT Compliance Specialist

Barnhart Crane & Rigging; Memphis (TN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

401K matched up to 10%

Insurance & PTO

Job summary

Barnhart Crane & Rigging is seeking a DOT Compliance Specialist to ensure company-wide adherence to FMCSA and DOT regulations. The role includes overseeing driver qualification files, maintaining regulatory records, and collaborating with multiple departments to manage compliance-centered processes.

The ideal candidate will be highly organized, adept at handling sensitive conversations, and capable of driving proactive compliance initiatives across the organization.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Excel.
• Highly organized and detail-oriented.
• Comfortable navigating regulatory complexities and difficult conversations.
• Able to adapt to changing priorities and collaborate across teams.
• Prior experience in DOT compliance, transportation, or logistics preferred.
• Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.
• Must possess valid driver’s license.
• Must pass drug test, fit for duty evaluation and background check.

Responsibilities

• New Driver Onboarding: review driver packets, create driver profiles, run DOT checks, ensure pre-employment Clearinghouse query completion.
• Maintain Driver Qualification Files (DFQ): verify licenses, communicate with branches, deactivate non-active drivers, audit files, billing for license monitoring.
• Samsara Hardware Management: order/install hardware, process invoices, troubleshoot device issues, coordinate gateway replacements.
• DOT Incident Management: BASICs monthly reporting, analyze violations, submit DataQs if incorrect.
• Post Accidents CMV: investigate driver compliance, follow checklists.
• HOS Compliance and FMCSA Drug/Alcohol Compliance: monitoring and audits, DISA reporting, roster updates.
• Entry Level Driver Training (ELDT): maintain Training Provider Registery, access FMCSA ELDT.
• Assist other departments (Fleet, Sales, Maintenance) as needed.

Job description

Job Summary:

The DOT Compliance Specialist is responsible for ensuring company-wide compliance with Department of Transportation (DOT) regulations. This role involves monitoring driver qualification files, maintaining regulatory records, and collaborating cross-functionally to manage compliance-related processes. A successful candidate will be highly organized, adaptable, and capable of navigating sensitive compliance conversations.

Key Responsibilities

• New Driver Onboarding
  • Review driver packets for missing information, reach out to branch if missing
  • Create driver profiles in 3rd party license monitoring system
  • Run 3 year DOT employment verification
  • Create driver Samsara profile
  • Ensure drivers have completed pre employment FMCSA Drug and Alcohol Clearinghouse Query
• Maintain Driver Qualification Files (DFQ)
  • Check 3rd party license monitoring system and Barnhart enterprise system for valid DQFs. Communicate with branches for needed documentation.
  • Deactivate drivers in 3rd party license monitoring system and Samsara who no longer work for Barnhart.
  • Audit the branches for Driver File Compliance
  • Maintain billing for 3rd party license monitoring system
• Samara Hardware Management
  • New vehicle hardware ordering and installation
  • Billing for Samsara invoices
  • Assist in troubleshooting device Issues
  • Quarterly: Coordinate Gateway replacements needed throughout the company
• DOT Incident Management: Inspections, Accidents and Reporting
  • BASICs CSA scorecard monthly reporting:
    • Analyze and provide violation information to leadership
    • Submit DataQs if incorrect violation.
  • Post Accidents CMV:
    • Investigate driver compliance
    • See DOT Post Accident/ Violation Checklist
• HOS Compliance
• FMCSA Drug and Alcohol Compliance
  • DISA Compliance Monitoring
  • Update rosters monthly
    • DISA Compliance Monitoring
  • NCMS audits
  • Drug Testing Compliance for all CMV Drivers (FMCSA Policy)
• Entry Level Driver Training (ELDT)
  • Maintain Training Provider Registery
  • Access needed: FMCSA ELDT
• Assist other departments as needed: Fleet, Sales, Maintenance, etc.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Excel.
• Highly organized and detail-oriented.
• Comfortable navigating regulatory complexities and difficult conversations.
• Able to adapt to changing priorities and collaborate across teams.
• Prior experience in DOT compliance, transportation, or logistics preferred.
• Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.
• Must possess valid driver’s license.
• Must pass drug test, fit for duty evaluation and background check.

Barnhart Offers

• Competitive salary
• 401K contributions matched up to 10% of pay
• Insurance, paid time off and other benefits (details in interview)

PURPOSE –

Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER –

Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK –

Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE –

Barnhart has a strong team culture -- the "One TEAM." We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran