Donor Stewardship & Events Associate

The University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas at Austin's Cockrell School of Engineering seeks a Stewardship Associate to support donor stewardship, events, and writing across the Dean's development team. This role requires coordinating events, managing donor relationships, and ensuring professional guest experiences.

Regular duties include planning stewardship calendars, on-site event support, CRM updates, and collaboration with campus partners. Evening and weekend work may be required to support signature events.

Qualifications

• Bachelor's degree and one year of administration, development, or related experience.
• Experience planning, coordinating, and executing events.
• Experience assisting with fundraising programs or complex administrative functions.
• Experience working with confidential information and with a diverse environment.

Responsibilities

• Coordinate logistics for donor stewardship and recognition events, including venue selection, catering, vendor management, invitations, RSVP tracking, and on-site event support.
• Support the Dean's stewardship calendar with Development Officers for staff staff visits and appreciation events.
• Maintain event budgets and process related payment documents, vendor invoices, and Procard/CitiBank transactions.
• Manage guest lists, seating, and attendee tracking; update CRM with donor/guest information.
• Coordinate with campus partners and vendors to secure space, AV, security, parking, and other needs.
• Assist with signature stewardship events, donor society celebrations, and endowment recognition events.
• Provide on-site support, including setup, registration, and breakdown; evenings/weekends as needed.
• Liaise with vendors and campus partners to ensure approvals via Official Occasion Forms in advance.

Skills

Event planning

Fundraising experience

Confidential information handling

MS Office

Adobe Creative Suite

Organizational skills

Verbal and written communication

Teamwork

Education

Bachelor's degree

Event management or related field degree

Tools

VIP donor database

Event registration platforms

Job description

The University of Texas at Austin's Cockrell School of Engineering seeks a Stewardship Associate to support donor stewardship, events, and writing across the Dean's development team. This role requires coordinating events, managing donor relationships, and ensuring professional guest experiences.

Regular duties include planning stewardship calendars, on-site event support, CRM updates, and collaboration with campus partners. Evening and weekend work may be required to support signature events.